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Templates / Music and dance schools

Enrolments, costume forms and teacher checks before the first class.

Every show season means chasing costume sizes, photo consents and exam entries from dozens of families. Docsroom sends each family one link for the lot, then reminds anyone who has not replied.

8 templates80 requestsWritten for music and dance schools

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Eight templates for music and dance schools

Open a template to see every request in the order it is asked, and watch it written in and answered.

New student starter checklistfor new students · before the first class11 requests11 requests
New student starter checklistLily Barnes · ballet and tap9 of 11 back
  • About your child
  • FormStudent details8 questionsAssigned to KBKelly Barnes, parentFrom Bethin 2 daysComplete
  • QuestionClasses you would likedance style or instrumentAssigned to KBKelly Barnes, parentFrom Bethin 2 daysComplete
  • QuestionExperience so farclasses, grades, yearsAssigned to KBKelly Barnes, parentFrom Bethin 3 daysReady to check
  • Health and safety
  • FormMedical informationallergies and conditionsAssigned to KBKelly Barnes, parentFrom Bethin 3 daysReady to check
  • QuestionInjuries or joint problemsanything we should adaptAssigned to KBKelly Barnes, parentFrom Bethin 3 daysComplete
  • TableEmergency contactstwo people, in orderAssigned to KBKelly Barnes, parentFrom Bethin 3 daysAwaiting reply
  • QuestionWho collects after classnames and a code wordAssigned to KBKelly Barnes, parentFrom Bethin 4 daysReminder sent
  • Uniform
  • TableUniform and shoe sizesdance students onlyAssigned to KBKelly Barnes, parentFrom Bethin 5 daysComplete
  • Agreements
  • ApprovalStudio termsread and approveAssigned to KBKelly Barnes, parentFrom Bethin 6 daysReady to check
  • ApprovalPhoto and video consentyes or noAssigned to KBKelly Barnes, parentFrom Bethin 6 daysReady to check
  • ApprovalBehaviour and safety rulesread and approveAssigned to KBKelly Barnes, parentFrom Bethin 6 daysComplete
Teacher starter checklistfor new teachers · before their first class12 requests12 requests
Teacher starter checklistAmy Fletcher · ballet and tap9 of 12 back
  • Identity
  • UploadPhoto IDpassport or licenceAssigned to AFAmy Fletcher, new teacherFrom Bethin 3 daysComplete
  • QuestionRight to work share codenine charactersAssigned to AFAmy Fletcher, new teacherFrom Bethin 3 daysComplete
  • UploadProof of addresslast three monthsAssigned to AFAmy Fletcher, new teacherFrom Bethin 4 days1 file sent
  • Safeguarding
  • UploadEnhanced DBS certificateor Update Service numberAssigned to AFAmy Fletcher, new teacherFrom Bethin 5 days2 files sent
  • UploadChild protection trainingyour latest certificateAssigned to AFAmy Fletcher, new teacherFrom Bethin 7 daysComplete
  • UploadPaediatric first aidif you hold oneAssigned to AFAmy Fletcher, new teacherFrom Bethin 7 daysAwaiting reply
  • TableTwo refereesname, role and emailAssigned to AFAmy Fletcher, new teacherFrom Bethin 5 daysReminder sent
  • Teaching
  • UploadDance or music qualificationdiploma or degreeAssigned to AFAmy Fletcher, new teacherFrom Bethin 7 daysComplete
  • UploadMembership and insuranceISTD, IDTA, RAD or MUAssigned to AFAmy Fletcher, new teacherFrom Bethin 7 days1 file sent
  • TableClasses you can teachstyle, level, day and timeAssigned to AFAmy Fletcher, new teacherFrom Bethin 7 daysReady to check
  • Working with us
  • FormBank and tax details6 questionsAssigned to AFAmy Fletcher, new teacherFrom Bethin 8 daysComplete
  • ApprovalTeacher agreementread and approveAssigned to AFAmy Fletcher, new teacherFrom Bethin 8 daysAwaiting reply
Music lessons enrolment packfor new music students · before the first lesson11 requests11 requests
Music lessons enrolment packArjun Mehta · piano lessons9 of 11 back
  • About the lessons
  • FormStudent details8 questionsAssigned to RMRohan Mehta, parentFrom Bethin 2 daysComplete
  • DecisionInstrumentpiano, guitar or drumsAssigned to RMRohan Mehta, parentFrom Bethin 2 daysComplete
  • DecisionLesson length30, 45 or 60 minutesAssigned to RMRohan Mehta, parentFrom Bethin 3 daysReady to check
  • DecisionUsual lesson dayafter school or weekendAssigned to RMRohan Mehta, parentFrom Bethin 3 daysReady to check
  • QuestionPlaying experiencemonths, grades or noneAssigned to RMRohan Mehta, parentFrom Bethin 3 daysComplete
  • At home
  • QuestionInstrument at homepiano, keyboard or noneAssigned to RMRohan Mehta, parentFrom Bethin 4 daysAwaiting reply
  • QuestionTime to practise at homehow many minutes a dayAssigned to RMRohan Mehta, parentFrom Bethin 4 daysReminder sent
  • Agreements
  • DecisionExams or just for fungrade exams, fun or unsureAssigned to RMRohan Mehta, parentFrom Bethin 5 daysComplete
  • ApprovalInstrument loan agreementonly if you borrow oneAssigned to RMRohan Mehta, parentFrom Bethin 5 daysReady to check
  • ApprovalLesson termsread and approveAssigned to RMRohan Mehta, parentFrom Bethin 6 daysReady to check
  • ApprovalMissed lessonsread and approveAssigned to RMRohan Mehta, parentFrom Bethin 6 daysComplete
Term re-enrolment checkfor returning families · three weeks before term7 requests7 requests
Term re-enrolment checkGrace Mensah · autumn term5 of 7 back
  • Next term
  • DecisionContinuing next termyes, no or not sureAssigned to AMAbena Mensah, parentFrom Bethin 3 daysComplete
  • DecisionClasses next termkeep them or changeAssigned to AMAbena Mensah, parentFrom Bethin 4 daysComplete
  • QuestionTerm dates you will missholidays and tripsAssigned to AMAbena Mensah, parentFrom Bethin 5 daysReady to check
  • What has changed
  • FormUpdated family details5 questionsAssigned to AMAbena Mensah, parentFrom Bethin 4 daysReady to check
  • QuestionHealth changes this terminjuries or medicineAssigned to AMAbena Mensah, parentFrom Bethin 5 daysComplete
  • Uniform and terms
  • TableUniform and shoe sizesonly if they have grownAssigned to AMAbena Mensah, parentFrom Bethin 6 daysAwaiting reply
  • ApprovalUpdated studio termsread and approveAssigned to AMAbena Mensah, parentFrom Bethin 7 daysReminder sent
Summer show packfor families in the show · eight weeks before the show11 requests11 requests
Summer show packIsla Dawson · summer show9 of 11 back
  • Your child in the show
  • ApprovalShow consentread and approveAssigned to EDEmma Dawson, parentFrom Bethin 3 daysComplete
  • QuestionShows in the last six monthsdates and venuesAssigned to EDEmma Dawson, parentFrom Bethin 3 daysComplete
  • QuestionMedical needs at the showmedicine, allergiesAssigned to EDEmma Dawson, parentFrom Bethin 4 daysReady to check
  • QuestionRehearsals you will missdates onlyAssigned to EDEmma Dawson, parentFrom Bethin 4 daysReady to check
  • Costume
  • TableCostume measurementsheight, chest, waist, hipsAssigned to EDEmma Dawson, parentFrom Bethin 4 daysComplete
  • ApprovalCostume care agreementread and approveAssigned to EDEmma Dawson, parentFrom Bethin 5 daysAwaiting reply
  • DecisionHair and make-upwe do it or you do itAssigned to EDEmma Dawson, parentFrom Bethin 6 daysReminder sent
  • Show week
  • FormTicket request4 questionsAssigned to EDEmma Dawson, parentFrom Bethin 6 daysComplete
  • ApprovalPhotos and filming at the showread and approveAssigned to EDEmma Dawson, parentFrom Bethin 7 daysReady to check
  • QuestionWho collects after the shownames and a code wordAssigned to EDEmma Dawson, parentFrom Bethin 7 daysReady to check
  • DecisionParent help backstagenone, dressing, chaperoneAssigned to EDEmma Dawson, parentFrom Bethin 7 daysComplete
Exam entry packfor students entering an exam · six weeks before the exam9 requests9 requests
Exam entry packFreya Kerr · Grade 3 flute7 of 9 back
  • The entry
  • FormExam entry form6 questionsAssigned to LKLouise Kerr, parentFrom Bethin 2 daysComplete
  • UploadLast exam certificateif there is oneAssigned to LKLouise Kerr, parentFrom Bethin 3 daysComplete
  • QuestionDates you cannot sit itholidays and clashesAssigned to LKLouise Kerr, parentFrom Bethin 3 daysReady to check
  • QuestionAccess needs on the dayextra time or a helperAssigned to LKLouise Kerr, parentFrom Bethin 4 daysReady to check
  • Music and dance choices
  • TablePieces or dances chosentitle and listAssigned to LKLouise Kerr, parentFrom Bethin 5 daysComplete
  • DecisionAccompanistour pianist or your ownAssigned to LKLouise Kerr, parentFrom Bethin 5 daysAwaiting reply
  • Agreements
  • ApprovalConsent to enterread and approveAssigned to LKLouise Kerr, parentFrom Bethin 6 daysReminder sent
  • ApprovalExam day rulesread and approveAssigned to LKLouise Kerr, parentFrom Bethin 7 daysComplete
  • DecisionArrival time45 or 60 minutes earlyAssigned to LKLouise Kerr, parentFrom Bethin 7 daysReady to check
Studio safety and licencesfor the music and dance school · each year, before renewal11 requests11 requests
Studio safety and licencesRowe Academy · yearly pack9 of 11 back
  • Insurance and licences
  • UploadPublic liability insurancecurrent certificateAssigned to CRCharlotte Rowe, principalFrom Bethin 7 daysComplete
  • UploadEmployer’s liabilityif you have staffAssigned to CRCharlotte Rowe, principalFrom Bethin 7 daysComplete
  • UploadMusic licencePPL PRS certificateAssigned to CRCharlotte Rowe, principalFrom Bethin 7 days1 file sent
  • UploadChild performance approvallicence or BOPA letterAssigned to CRCharlotte Rowe, principalFrom Bethin 8 days2 files sent
  • The studio
  • UploadFire risk assessmentdated this yearAssigned to CRCharlotte Rowe, principalFrom Bethin 10 daysComplete
  • UploadElectrical safety testPAT certificateAssigned to CRCharlotte Rowe, principalFrom Bethin 10 daysAwaiting reply
  • UploadStudio hire agreementif you rent the hallAssigned to CRCharlotte Rowe, principalFrom Bethin 12 daysReminder sent
  • QuestionTrained first aidername and certificate dateAssigned to CRCharlotte Rowe, principalFrom Bethin 12 daysComplete
  • Staff and children
  • TableTeachers and DBS datesname, role, check dateAssigned to CRCharlotte Rowe, principalFrom Bethin 12 daysReady to check
  • ApprovalSafeguarding policyread and approveAssigned to CRCharlotte Rowe, principalFrom Bethin 14 daysReady to check
  • QuestionAccidents this yearyes or no, then detailsAssigned to CRCharlotte Rowe, principalFrom Bethin 14 daysComplete
Show chaperone packfor parent chaperones · before the first rehearsal8 requests8 requests
Show chaperone packDenise Palmer · show chaperone6 of 8 back
  • About you
  • FormChaperone details6 questionsAssigned to DPDenise Palmer, volunteerFrom Bethin 3 daysComplete
  • UploadPhoto IDpassport or licenceAssigned to DPDenise Palmer, volunteerFrom Bethin 4 daysComplete
  • QuestionExperience with childrenclubs, school or scoutsAssigned to DPDenise Palmer, volunteerFrom Bethin 4 daysReady to check
  • Checks
  • UploadEnhanced DBS certificateor Update Service numberAssigned to DPDenise Palmer, volunteerFrom Bethin 5 days2 files sent
  • UploadCouncil chaperone approvalthe letter, if you have itAssigned to DPDenise Palmer, volunteerFrom Bethin 7 daysComplete
  • The show
  • TableShow days you can helpdate and hoursAssigned to DPDenise Palmer, volunteerFrom Bethin 6 daysAwaiting reply
  • ApprovalChaperone briefingread and approveAssigned to DPDenise Palmer, volunteerFrom Bethin 8 daysReminder sent
  • ApprovalPhoto and phone rulesread and approveAssigned to DPDenise Palmer, volunteerFrom Bethin 8 daysComplete

Written for music and dance schools. The names are made up. The replies coming in are an illustration. Build any of these in Docsroom and save it as your own template.

Why it helps

What changes for you

One link for each family

Parents send costume sizes, medical notes and photo consents from their phone, instead of paper forms lost at the bottom of a dance bag.

Teacher checks kept together

DBS certificates, qualifications and insurance for every teacher arrive in one place, each with the date it came in.

Show season without the chasing

Docsroom reminds families who have not sent ticket requests or exam entries, so you are not messaging parents the night before.

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