Solutions / HR and onboarding
Day one, and nothing is missing.
A new starter gets one link. Right to work, bank details, emergency contact, the signed contract, the policies they have to read. You see the board and know which of the six people starting in October still has not sent a passport.
New starter details
Bethan Idowu · submitted 3 September
Full name and date of birth
Bethan Idowu · 14 March 1996
National Insurance number
QQ 12 34 56 A
Bank details
04-00-04 · 12345678
The new starter list
The New starter template, started per person. It takes about a minute to send and it does the chasing itself.
- Right to work: passport, share code or biometric card
- Proof of address where the role needs a DBS check
- Bank details for payroll
- National Insurance number
- P45 or new starter declaration
- Emergency contact and next of kin
- Signed contract of employment
- Read and accepted: handbook, IT and data policies
- Qualifications where the role needs them
- Driving licence where the role needs one
Before day one
The list does the chasing
A reminder goes to the starter on a schedule you set, listing only what they still owe. When they finish, it stops. Nobody in HR has to remember.
Six starters, one action
Choose the template and tick the six people. Six packs are drafted, one per person. Send them and the board shows all six side by side.
Nothing sits in a personal inbox
A passport photograph belongs on a record, not in an email to whoever happened to be recruiting. Every file is attached to the request that asked for it.
Structured answers, not attachments
Bank details, National Insurance number and emergency contacts come back as fields you can read and export, not as a photograph of a form somebody printed and filled in with a biro.
- Answers export as CSV for payroll
- Each submission carries the person and the time
- Only the people you choose see a starter’s file
New starter details
Marsden Care · sent back for one correction
Leavers and changes too
The same shape works for a leaver, a change of role or an annual policy re-acceptance. Roll a pack forward to next year and it comes back as a draft, empty and ready to send, with last year’s answers still on the record.
Policies everybody accepts
Every April · 34 people
Rolled forward 1 April 2026
34 requests · 34 accepted by the 12th
Next on 1 April 2027
Same people, new dates
On right to work checks
Docsroom records what the person sent, when it arrived and every download since. It does not carry out the check, does not use the Home Office online service on your behalf and does not give you a statutory excuse. It gives you the evidence, dated, in one place, so that doing the check properly is the only thing left to do.
Send your next starter one link.
Free for 14 days, no card.