Solutions / HR and onboarding
Day one, and nothing is missing.
A new starter gets one link. Right to work, bank details, emergency contact, the signed contract, the policies they have to read. You see the board and know which of the six people starting in October still has not sent a passport.
- FormName and birth dateComplete
- FormNI numberComplete
- FormBank detailsReady to check
The new starter list
The New starter template, started per person. It takes about a minute to send and it does the chasing itself.
- Identity and the role
- UploadRight to workSMSana MahmoodClairein 3 daysComplete
- UploadProof of addressSMSana MahmoodClairein 5 daysComplete
- FormEmergency contactSMSana MahmoodClairein 7 daysComplete
- UploadQualificationsSMSana MahmoodClairein 9 daysAwaiting reply
- UploadDriving licenceSMSana MahmoodClairein 11 daysAwaiting reply
- Payroll and the contract
- FormBank detailsSMSana MahmoodClairetomorrowComplete
- QuestionNI numberSMSana MahmoodClairein 3 daysComplete
- UploadP45SMSana MahmoodClairein 5 days1 file sent
- ApprovalContractSMSana MahmoodClairein 7 daysReady to check
- ApprovalHandbook and policiesSMSana MahmoodClairein 9 daysReminder sent
An illustration. The names are made up.
Nothing sits in a personal inbox
A passport photograph belongs on a record, not in an email to whoever happened to be recruiting that week. Every file is attached to the request that asked for it.
The inbox way
A typical work inbox, not a Docsroom screen.
The Docsroom way
One link. No account, no password.
An illustration. The names are made up.
Before day one
The list does the chasing
A reminder goes to the starter on a schedule you set, listing only what they still owe. When they finish, it stops. Nobody in HR has to remember.
Six starters, one action
Choose the template and tick the six people. Six packs are drafted, one per person. Send them and the board shows all six side by side.
The pictures are illustrations. The names are made up.
Structured answers, not attachments
Bank details, National Insurance number and emergency contacts come back as fields you can read and export, not as a photograph of a form somebody printed and filled in with a biro.
- Answers export as CSV for payroll
- Each answer carries who and when
- Only people you choose see the file
- MCMarsden Care asked for 6 digits3 Sep
- BLBethan corrected it3 Sep
Leavers and changes too
The same shape works for a leaver, a change of role or an annual policy re-acceptance. Roll a pack forward to next year and it comes back as a draft, empty and ready to send, with last year’s answers still on the record.
- Apr2026Complete
- Apr2027Scheduled
On right to work checks
Docsroom records what the person sent, when it arrived and every download since. It does not carry out the check, does not use the Home Office online service on your behalf and does not give you a statutory excuse. It gives you the evidence, dated, in one place, so that doing the check properly is the only thing left to do.
Send your next starter one link.
Free for 14 days, no card.