Solutions / Letting agents
Four tenants, one tenancy, one link each.
A house share is four people who each owe you different things, and none of them should see the others’ payslips. Each tenant gets their own link into the same tenancy, and one board shows who is holding the move-in date up.
- RCRhys Calvert2 awaiting
- BCBethan Calvert1 file sent
- CRCallum ReeceEverything in
What a move-in waits for
Build a tenancy template once and start it for each new let. Every tenant gets the list under their own name, and each guarantor gets their own.
- Tenant · James Walker
- UploadRight to rentJWJames WalkerChrisin 3 daysComplete
- UploadPayslipsJWJames WalkerChrisin 5 days3 files sent
- UploadEmployer referenceJWJames WalkerChrisin 7 daysReady to check
- QuestionPrevious landlordJWJames WalkerChrisin 9 daysComplete
- ApprovalTenancy agreementJWJames WalkerChrisin 11 daysAwaiting reply
- Guarantor · Susan Walker
- UploadPhoto IDSWSusan WalkerChristomorrowComplete
- UploadProof of addressSWSusan WalkerChrisin 3 daysComplete
- UploadProof of incomeSWSusan WalkerChrisin 5 days2 files sent
- FormGuarantor detailsSWSusan WalkerChrisin 7 daysComplete
- ApprovalGuaranteeSWSusan WalkerChrisin 9 daysAwaiting reply
An illustration. The names are made up.
A shared thread shows everyone everything
Four sharers on one reply-all chain means every payslip lands in front of the whole house, and you still read back through it to find what is missing.
The email way
A typical shared thread, not a Docsroom screen.
The Docsroom way
One link each. Nobody sees the others’ lists.
An illustration. The names are made up.
How a tenancy is held
A share code is a question, not a file
A right to rent share code is nine characters, not a document. Ask for it as a plain question and it sits in the record with a date beside it.
Nobody sees anybody else’s payslips
Requests are assigned per person. A tenant opens their link and sees their own list, never the household’s.
The inventory has two ends
Send it at move-in for agreement, and again at move-out beside the first. Both sit in the same room, dated, with the photographs attached.
The pictures are illustrations. The names are made up.
One board for every tenancy you are moving in
Across every property, the dashboard shows what is outstanding and who owes it. On a Monday morning you can see which move-in is short of a guarantor reference without opening a single file.
- Filter by tenancy, person or overdue
- Every due date moved in one go
- Export the lot as CSV
- FR22 Ferndale Road3 overdue
- LC8 Lawnswood Court1 awaiting
- SR14 Sanderling RoadEverything in
Photographs from a phone, in the right place
A tenant scans a code and photographs a passport, a meter reading or a damaged worktop. It uploads straight onto the request that asked for it, from their camera, without an app.
Photo ID
Take a photo
1 file sentOn right to rent
Docsroom stores what the tenant sent, the date it arrived and every download since, and gives you a dated export. It does not perform the check for you, does not validate a share code with the Home Office, and does not establish a statutory excuse on your behalf. Those steps stay with you.
Move the next tenancy in without the email trail.
Free for 14 days, no card.