Solutions / Nurseries and early years
An enrolment pack a parent can finish at 10pm, on a phone.
One room per family, one pack per child. The parent works through the child, the carers, who may collect, health, consents and documents, and it saves as they go. Only the staff you give that family to see the health answers.
- FormWho may collectFill in
- UploadBirth certificateUpload
- FormYour detailsSent
What an enrolment actually needs
The Nursery enrolment template starts with all of this in it. Delete what you do not use, add what your setting asks for, then start it for every new family.
- About Isla
- UploadBirth certificateGTGrace ThompsonLucyin 3 daysComplete
- UploadProof of addressGTGrace ThompsonLucyin 5 daysAwaiting reply
- QuestionFunded hours codeGTGrace ThompsonLucyin 7 daysReady to check
- UploadImmunisationsGTGrace ThompsonLucyin 9 days2 files sent
- FormAllergies and medicationGTGrace ThompsonLucyin 11 daysComplete
- FormAdditional needsGTGrace ThompsonLucytomorrowComplete
- Collection and consents
- FormWho may collectGTGrace ThompsonLucyin 3 daysComplete
- QuestionCollection passwordGTGrace ThompsonLucyin 5 daysComplete
- FormEmergency contactsGTGrace ThompsonLucyin 7 daysReady to check
- FormConsentsGTGrace ThompsonLucyin 9 daysComplete
- QuestionGP and health visitorGTGrace ThompsonLucyin 11 daysReminder sent
- QuestionLanguages and dietGTGrace ThompsonLucytomorrowAwaiting reply
An illustration. The names are made up.
What the pack does with an answer
The privacy note comes first
Before any question, the pack says what the information is for, who sees it and how long it is kept. It is in the template, and you edit it to match your own privacy notice.
Staff see the families you choose
Allergies, medication, immunisations and additional needs are there in full for the staff who need them. Give each member of staff every family, the families you choose, or only the requests allocated to them.
Consents are answers, not signatures
Photographs for learning journals, photographs on social media, outings, sun cream, first aid. Each is a yes or no the parent can come back and change.
The pictures are illustrations. The names are made up.
Who may collect, and the password
The collection section names everyone allowed to collect, sets a password for anyone unexpected at the door, and lists emergency contacts in order. It must be filled in before the pack can complete, and it is the section your room staff will open most.
- Enrolment and admission templates
- Birth certificate as a phone photo
- Funded hours code as a plain question
Start it for every September starter at once
Choose the template and tick the families. Docsroom drafts one pack per child, twenty-eight of them in the time it takes to write one email, and you name the parent on each before it goes.
- TFThompson familySelected
- KFKowalczyk familySelected
- WFWhitfield familySelected
A word on Ofsted
Docsroom is where the record lives and when it arrived, with a dated history for every change. It is not a nursery management system and does not replace one: it does not do registers, ratios, funding claims or learning journals. What it does is make sure the file you need at an inspection is attached to the question that asked for it, rather than in somebody’s inbox.
Try it with your own enrolment form.
Free for 14 days, no card. Send us your form and we will map it onto the template.