Solutions / Nurseries and early years
An enrolment pack a parent can finish at 10pm, on a phone.
One room per family, one pack per child. The parent works through the child, the carers, who may collect, health, consents and documents, and it saves as they go. Health answers are seen only by the staff you give that family to.
Rowan Tree Day Nursery
Enrolment for Amara · starts 6 October
3 of 5 done2 left
Who may collect, and emergency contacts
Birth certificate
Your details
What an enrolment actually needs
The Nursery enrolment template starts with all of this in it. Delete what you do not use, add what your setting asks for, then start it for every new family.
- Birth certificate
- Proof of address
- Funded hours eligibility code
- Immunisations to date
- Allergies, medication and additional needs
- Who may collect, and a collection password
- Emergency contacts in order
- Consents: photographs, outings, sun cream, first aid
- Doctor and health visitor
- Home languages and dietary requirements
What the pack does with an answer
The privacy note comes first
Before any question, the pack says what the information is for, who sees it and how long it is kept. It is in the template and you edit it to match your own privacy notice.
Staff see the families you choose
Allergies, medication, immunisations and additional needs are there in full for the staff who need them. Give each member of staff every family, the families you choose, or only the requests allocated to them.
Consents are answers, not signatures
Photographs for learning journals, photographs on social media, outings, sun cream, first aid. Each is a yes or no the parent can come back and change.
Who may collect, and the password
The collection section names everyone allowed to collect, sets a password for anyone unexpected at the door, and lists emergency contacts in order. It is required before the pack can complete, and it is the section your room staff will open most.
- Nursery enrolment and in-year school admission templates included
- Birth certificate and proof of address sent as photos from a phone
- Funded hours code as a plain question, not a form field
Who may collect Amara
Two people, and a password only you and we know
Dami Adebayo · Grace Adebayo
Grace Adebayo · 07700 900461
Bluebell
Used only if someone the office does not know arrives to collect Amara.
Start it for every September starter at once
Choose the template and tick the families. Docsroom drafts one pack per child, twenty-eight of them in the time it takes to write one email, and you name the parent on each before it goes.
Start for seven families
Autumn intake · one template
Adebayo family
Kowalczyk family
Whitfield family
A word on Ofsted
Docsroom is where the record lives and when it arrived, with a dated history for every change. It is not a nursery management system and does not replace one: it does not do registers, ratios, funding claims or learning journals. What it does is make sure the file you need at an inspection is attached to the question that asked for it, rather than in somebody’s inbox.
Try it with your own enrolment form.
Free for 14 days, no card. Send us your form and we will map it onto the template.