Solutions / Schools
The form that never comes back in the bag.
In-year admissions, residential trips, medical updates, staff files. Each is a list that goes to a named person and comes back with a date on it. Parents finish on a phone, and the office sees who has not.
Register
Staff files and family admissions in one list
Miss H Okonkwo
Staff file · starts 2 January
Yusuf family
Admission · Year 3
Mr D Ashworth
Staff file · in post
What the office chases every term
The School admission (in-year) template is built in. A residential trip and a staff file are two more you build once from the same kinds of question. The first eight lines below go to parents; the last two are the staff side of the same job. Start any of them for one person or for a whole year group.
- Proof of address and proof of age
- Previous school and any records held
- Medical conditions, medication and care plans
- Dietary requirements and allergies
- Consent for photographs, and for online publication
- Trip consent and emergency contact abroad
- Passport and expiry for a residential abroad
- Home languages and any EAL support
- Staff DBS certificate number and issue date
- Right to work and qualifications for the central record
What happens to a form
Medical answers reach the right staff
Conditions, medication and care plans are there in full for the staff who need them. Give each colleague every family, the families you choose, or only the requests allocated to them.
A whole year group at once
Pick the template and tick the pupils. Up to two hundred packs are drafted in one action, one per child, and you name the parent on each before it goes.
You can see who has not
The board shows outstanding by pupil. The reminder goes only to the parents still owing something, and stops for each one as they finish.
Consent that can be withdrawn
A parent can go back and change a consent while the request is open, and the change is dated. Once the office has checked it off, the parent asks and you reopen it. That is a better record than a signature on a form in a filing cabinet, and it is what a parent will ask you for.
- Every answer carries who and when
- A parent can change theirs while the request is open
- Every answer exports as CSV, every change dated in the activity trail
Consents for Amira Yusuf
As the office sees them
Photographs on the website
Changed from yes to no on 3 September
Local trips on foot
Yes · 1 September
Medical: paracetamol
No · 1 September
The staff side, in the same place
A staff file is the same idea pointed inwards: DBS number and date, right to work, qualifications, references, safeguarding training. One list per member of staff, with what is missing visible.
Miss H Okonkwo
Staff file · starts 2 January
3 of 5 in2 outstanding
DBS certificate
In on 4 September · number recorded
Second reference
Chased twice · Bramcote Academy
Fitness to teach
A short declaration · not started
What this is not
Docsroom is not a management information system. It does not hold attendance, assessment or timetabling, and it does not replace your SIMS, Arbor or Bromcom. It sits in front of them: it is how the information gets out of parents and staff and into a form you can export, rather than a stack of paper on the office counter.
Send the next trip consent as a list.
Free for 14 days, no card.