Solutions / Corporate finance
A data room where the bidders never see each other.
Each side of the deal is a party: the seller, and each bidder under its own name. The room is indexed the way disclosure is always indexed, questions go to the seller in private, and every download is recorded against the party that took it.
- UploadFinancial3 files sent
- UploadContracts5 overdue
- UploadCorporateComplete
The index, ready to go
The Data room (business sale) template opens with the sections a buyer’s solicitor will ask for. Add to them, reorder them, or start from an empty room.
- Sections 1 to 4
- UploadCorporateMLMark LoweOwenin 3 daysComplete
- UploadMLMark LoweOwenin 5 daysAwaiting reply
- UploadTaxMLMark LoweOwenin 7 daysComplete
- UploadMLMark LoweOwenin 9 daysAwaiting reply
- Sections 5 to 8
- UploadDCDee CarterOwenin 11 daysAwaiting reply
- UploadPropertyDCDee CarterOwentomorrowComplete
- UploadDCDee CarterOwenin 3 daysAwaiting reply
- UploadDCDee CarterOwenin 5 daysAwaiting reply
An illustration. The names are made up.
Inside the room
One party per bidder
Each bidder is a party with its own people. They see the index and download the documents, read only. They never see who else is in the room, or how many.
Questions stay in their lane
A bidder asks from the room and it becomes a request that bidder, the seller contact and your team can see. When an answer should go to everyone, you share it to the whole room in one action.
Terms of access, before anything
A room can carry terms. Until a bidder accepts them the portal shows the terms and nothing else, and every document answers a refusal. Each acceptance is a dated row against the party.
The pictures are illustrations. The names are made up.
The access log answers the awkward question
Who looked at the pension deficit, and when. Every download, question and upload is one line with the party against it, in order. It exports as CSV for the disclosure letter or the file.
- Downloads by party and by document
- Questions and answers in the same log
- Terms acceptances dated, per party
- The whole room downloads as one ZIP
- MPMeridian Partners17 Sep
- CECalder EquityFriday
- HPHale & PrenticeToday
Read only means read only
Documents in the room are shared to the whole room and cannot be edited by a bidder. What a bidder can do is ask, and their question lands as a request with a thread, an owner and a due date, like everything else in Docsroom.
- FinancialOpen
- ContractsOpen
- EmployeesAsk
How a room usually runs
Nothing here is unusual. The point is that it happens in one place, with a record.
An illustration. The names are made up.
- Room built: the seller uploads against the index, and you see what is still missing.
- Bidders admitted: each gets a party and a link, and must accept the terms first.
- Diligence runs: questions arrive as requests, private to the asking party.
- An answer applies to all: it goes to the whole room in one action, logged.
- A bidder drops out: the party’s links are withdrawn and access stops at once.
- Completion: the room downloads as one ZIP, and the access log as CSV.
What a room does not do
Docsroom holds the documents, the index, the questions and the log of who took what. It does not decide what belongs in the room, does not redact anything for you, and offers no view on what should or should not be disclosed. Those are the deal team’s calls. This is the room they are made in.
Open a room for your next deal.
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