Solutions / Bookkeepers
The month does not close until the last receipt arrives.
One pack for each business you do the books for, out on the first. Docsroom asks once, chases for you while you work on somebody else’s, and hands you the month as one folder when it is done.
- UploadBank statementsseptember.pdfComplete
- UploadCard receipts5 files sent
- QuestionAnything unusualReady to check
What a month is waiting on
Start the Monthly bookkeeping template on the first and the same requests are drafted under the business’s name. Put the needed-by date on all of them in one go, and send.
- Statements and invoices
- UploadBank statementsTHTom HarrisKatein 3 daysComplete
- UploadCard statementsTHTom HarrisKatein 5 days2 files sent
- UploadSales invoicesTHTom HarrisKatein 7 daysComplete
- UploadPurchase invoicesTHTom HarrisKatein 9 daysReady to check
- UploadPayrollTHTom HarrisKatein 11 daysAwaiting reply
- Receipts and answers
- UploadCash receiptsJRJo ReidKatetomorrow4 files sent
- FormPaid personallyJRJo ReidKatein 3 daysAwaiting reply
- UploadTill summariesJRJo ReidKatein 5 daysComplete
- QuestionQueried itemsJRJo ReidKatein 7 daysReady to check
- QuestionPaid outside the bankJRJo ReidKatein 9 daysAwaiting reply
An illustration. The names are made up.
The same list, every month
One pack a month
Start the month from the included template: statements, invoices, remittances and the payroll journal. Set the pack to repeat and next month’s is waiting as a draft on the first.
Receipts by phone
The people you do the books for scan a QR code and photograph the receipt. It lands on the right request with the date and their name. No app, no email, no WhatsApp.
Questions with answers
“What was the £340 to Screwfix?” is a request with a status, not an email you have to find again. The answer stays with the question for good.
The pictures are illustrations. The names are made up.
Ask about a transaction where the transaction is
A query is a request of its own, with the amount and the date in it. The person you asked answers on their phone, attaches the receipt if there is one, and the answer sits under the question rather than three replies deep in a thread nobody kept.
- One thread per query, kept with its month
- Internal notes the business cannot see
- Next year, last year’s answer is still there
- RVRennick & Vale asked what it was2 Sep
- TETom sent a photoscrewfix.jpg6 Sep
- TETom said: drill bits and tape6 Sep
Month end as one download
When the pack is complete, download only the files that are new since last month. They arrive in a folder per request, named so nothing overwrites anything, and the download itself goes on the record. The reminders stop on their own, and the folder drops in beside whatever bookkeeping software you already use.
- april.pdfBank statements2 Sep
- screwfix-14-june.jpgReceipt for £29.996 Sep
- corner-plant-hire.pdfThe £402.505 Sep
What this is not
Docsroom collects the receipts, the statements and the answers, and hands them over as one folder. It does not post anything to Xero, QuickBooks or VT, it does not code a transaction, and it does not do the bookkeeping. It closes the gap before the bookkeeping starts, which is where the month usually goes.
Start with next month’s pack.
Free for 14 days, no card. The monthly bookkeeping template is there from the first day.