Docsroom

Templates / Photographers

Booking forms, shot lists and consents, sent from one link.

Shot lists arrive as voice notes, consent forms never come back and a second shooter’s insurance quietly lapses. Docsroom asks once, gives each person their own link and chases whoever has not replied.

7 templates74 requestsWritten for photographers

Start freeFree for 14 days, no card.
Your kit

Seven templates for photographers

Open a template to see every request in the order it is asked, and watch it written in and answered.

Booking starter checklistfor new customers · as soon as they book12 requests12 requests
Booking starter checklistGrace and Ben · Hartley Court9 of 12 back
  • Your booking
  • FormBooking details8 questionsAssigned to GWGrace Whitmore, brideFrom Amyin 2 daysComplete
  • QuestionGetting ready locationaddress and start timeAssigned to GWGrace Whitmore, brideFrom Amyin 3 daysComplete
  • QuestionTimings on the dayas far as you knowAssigned to GWGrace Whitmore, brideFrom Amyin 3 daysReady to check
  • QuestionDay contacta friend or family memberAssigned to GWGrace Whitmore, brideFrom Amyin 4 daysReady to check
  • Your shot list
  • TableFamily group shotswho is in each photoAssigned to GWGrace Whitmore, brideFrom Amyin 5 daysComplete
  • QuestionMust-have photosyour top fiveAssigned to GWGrace Whitmore, brideFrom Amyin 5 daysAwaiting reply
  • QuestionPhotos you do not wantone lineAssigned to GWGrace Whitmore, brideFrom Amyin 6 daysReminder sent
  • UploadInspiration imagesstyles you loveAssigned to GWGrace Whitmore, brideFrom Amyin 6 daysComplete
  • DecisionFirst lookbefore the ceremony or notAssigned to GWGrace Whitmore, brideFrom Amyin 6 daysReady to check
  • Before we start
  • ApprovalPhotography contractread and approveAssigned to GWGrace Whitmore, brideFrom Amyin 4 daysReady to check
  • ApprovalCopyright and usage termsread and approveAssigned to GWGrace Whitmore, brideFrom Amyin 6 daysComplete
  • ApprovalPortfolio and social useread and approveAssigned to GWGrace Whitmore, brideFrom Amyin 6 daysAwaiting reply
Second shooter starter checklistfor second shooters · before their first job with us12 requests12 requests
Second shooter starter checklistKieran Rowe · second shooter9 of 12 back
  • You and your work
  • FormFreelancer details6 questionsAssigned to KRKieran Rowe, second shooterFrom Amyin 3 daysComplete
  • QuestionPortfolio or recent workthree wedding galleriesAssigned to KRKieran Rowe, second shooterFrom Amyin 3 daysComplete
  • TableDates you can shootone row per dateAssigned to KRKieran Rowe, second shooterFrom Amyin 5 daysReady to check
  • Kit and insurance
  • TableCameras and lenseswhat you will bringAssigned to KRKieran Rowe, second shooterFrom Amyin 5 daysReady to check
  • QuestionBackup and card routinehow you back up on the dayAssigned to KRKieran Rowe, second shooterFrom Amyin 5 daysComplete
  • UploadPublic liability insuranceyour own coverAssigned to KRKieran Rowe, second shooterFrom Amyin 5 daysAwaiting reply
  • UploadEquipment insuranceif you have itAssigned to KRKieran Rowe, second shooterFrom Amyin 6 daysReminder sent
  • UploadDBS certificatefor school jobs onlyAssigned to KRKieran Rowe, second shooterFrom Amyin 8 daysComplete
  • Agreement and pay
  • FormInvoice and bank details5 questionsAssigned to KRKieran Rowe, second shooterFrom Amyin 4 daysReady to check
  • ApprovalSecond shooter termsread and approveAssigned to KRKieran Rowe, second shooterFrom Amyin 6 daysReady to check
  • ApprovalEditing and style guideread and approveAssigned to KRKieran Rowe, second shooterFrom Amyin 7 daysComplete
  • QuestionEmergency contactname and numberAssigned to KRKieran Rowe, second shooterFrom Amyin 4 daysAwaiting reply
Venue permission packfor venues and churches · two weeks before the shoot10 requests10 requests
Venue permission packSt Mary’s Church · Grace and Ben8 of 10 back
  • Permission
  • UploadPhotography permissionemail or letterAssigned to PLPeter Lawson, churchwardenFrom Amyin 4 daysComplete
  • QuestionFlash and tripod rulesduring the ceremonyAssigned to PLPeter Lawson, churchwardenFrom Amyin 4 daysComplete
  • QuestionAreas we cannot enterbalcony, vestry or gardenAssigned to PLPeter Lawson, churchwardenFrom Amyin 5 daysReady to check
  • ApprovalOur shooting planread and approveAssigned to PLPeter Lawson, churchwardenFrom Amyin 6 daysReady to check
  • Access
  • QuestionArrival and parkingtime and whereAssigned to PLPeter Lawson, churchwardenFrom Amyin 5 daysComplete
  • QuestionLighting and blindswhat we may changeAssigned to PLPeter Lawson, churchwardenFrom Amyin 6 daysAwaiting reply
  • QuestionPhotography or filming feeif the venue chargesAssigned to PLPeter Lawson, churchwardenFrom Amyin 6 daysReminder sent
  • QuestionContact on the dayname and mobileAssigned to PLPeter Lawson, churchwardenFrom Amyin 7 daysComplete
  • Outdoors and drones
  • QuestionWhere we may shoot outdoorsgrounds, paths, churchyardAssigned to PLPeter Lawson, churchwardenFrom Amyin 7 daysReady to check
  • UploadDrone permissionif we fly oneAssigned to PLPeter Lawson, churchwardenFrom Amyin 8 days2 files sent
Yearly insurance and licencesfor the business · each year, before renewal11 requests11 requests
Yearly insurance and licencesCole Photography · yearly pack9 of 11 back
  • Insurance
  • UploadPublic liability insurancecurrent certificateAssigned to ECEllen Cole, ownerFrom Amyin 7 daysComplete
  • UploadProfessional indemnitycover for lost imagesAssigned to ECEllen Cole, ownerFrom Amyin 7 daysComplete
  • UploadEquipment insurancecameras and lensesAssigned to ECEllen Cole, ownerFrom Amyin 8 days1 file sent
  • UploadEmployer’s liabilityif you employ anyoneAssigned to ECEllen Cole, ownerFrom Amyin 8 days2 files sent
  • Licences and terms
  • UploadDrone operator IDif you fly a droneAssigned to ECEllen Cole, ownerFrom Amyin 10 daysComplete
  • UploadData protection feereceipt or renewal emailAssigned to ECEllen Cole, ownerFrom Amyin 10 daysAwaiting reply
  • ApprovalPrivacy noticeread and approveAssigned to ECEllen Cole, ownerFrom Amyin 12 daysReminder sent
  • ApprovalStandard contract and termsread and approveAssigned to ECEllen Cole, ownerFrom Amyin 12 daysComplete
  • Backups and kit
  • TableKit and serial numbersone row per itemAssigned to ECEllen Cole, ownerFrom Amyin 12 daysReady to check
  • QuestionWhere images are backed updrives and cloud storageAssigned to ECEllen Cole, ownerFrom Amyin 14 daysReady to check
  • QuestionLost images this yearyes or no, then detailsAssigned to ECEllen Cole, ownerFrom Amyin 14 daysComplete
Portrait and family session packfor families and individuals · before the session10 requests10 requests
Portrait and family session packBaby Oscar · newborn session8 of 10 back
  • About the shoot
  • FormSession details6 questionsAssigned to BSBecky Sanderson, parentFrom Amyin 2 daysComplete
  • DecisionWhere we shootstudio, home or outdoorsAssigned to BSBecky Sanderson, parentFrom Amyin 3 daysComplete
  • QuestionOutfits and colourswhat you plan to wearAssigned to BSBecky Sanderson, parentFrom Amyin 5 daysReady to check
  • QuestionPets or props to includeone lineAssigned to BSBecky Sanderson, parentFrom Amyin 5 daysReady to check
  • Newborns and babies
  • QuestionBaby’s age or due datein days or weeksAssigned to BSBecky Sanderson, parentFrom Amyin 3 daysComplete
  • QuestionFeeding and sleep timesso we can plan breaksAssigned to BSBecky Sanderson, parentFrom Amyin 4 daysAwaiting reply
  • QuestionHealth needs to know aboutanything affecting posingAssigned to BSBecky Sanderson, parentFrom Amyin 4 daysReminder sent
  • ApprovalNewborn handling and safetyread and approveAssigned to BSBecky Sanderson, parentFrom Amyin 5 daysComplete
  • Before the session
  • ApprovalSession termsread and approveAssigned to BSBecky Sanderson, parentFrom Amyin 5 daysReady to check
  • QuestionMobility or access needsfor the studio or venueAssigned to BSBecky Sanderson, parentFrom Amyin 5 daysReady to check

Written for photographers. The names are made up. The replies coming in are an illustration. Build any of these in Docsroom and save it as your own template.

Why it helps

What changes for you

Consents and permissions filed with the job

Model releases, venue permissions and insurance certificates sit together against each booking, each with the date it came in.

One link for each customer and venue

Nobody makes an account or remembers a password. Customers, venues and second shooters answer from their own phone.

Reminders for late shot lists

Docsroom chases whoever has not replied until each one is in, so you are not still chasing shot lists and consents on the day itself.

Not quite you?

Type your kind of work. If we have its kit, it opens straight away. If not, we write one with AI or show the closest we have.

Or see every kit and the solutions.

More kits

Wedding planners7 templates · 78 requestsEvent organisers7 templates · 80 requestsPhysiotherapists7 templates · 80 requests

Send your first booking starter checklist today.

Free for 14 days, no card. Build it as it is written above and see what comes back.

Start freeBook a walkthrough