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Templates / Takeaways and food trucks

Hygiene papers, pitch forms and driver starters, from one link.

Hygiene ratings, allergen sheets and event applications get lost between the van, the shop and your phone. Docsroom asks once, gives everyone their own link and chases whoever has not replied.

8 templates80 requestsWritten for takeaways and food trucks

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Eight templates for takeaways and food trucks

Open a template to see every request in the order it is asked, and watch it written in and answered.

Party order starter checklistfor party and office orders · once they ask for a big order9 requests9 requests
Party order starter checklistRowley office lunch · 25 people7 of 9 back
  • The order
  • FormOrder detailsdate, time and numbersAssigned to BRBeth Rowley, organiserFrom Samin 2 daysComplete
  • DecisionCollect or deliverpick oneAssigned to BRBeth Rowley, organiserFrom Samin 3 daysComplete
  • QuestionDelivery addressonly if we are deliveringAssigned to BRBeth Rowley, organiserFrom Samin 3 daysReady to check
  • TableItems wanteddish and how manyAssigned to BRBeth Rowley, organiserFrom Samin 4 daysReady to check
  • Dietary needs
  • QuestionAllergies to know aboutnames and what to avoidAssigned to BRBeth Rowley, organiserFrom Samin 4 daysComplete
  • QuestionHalal or vegetarianhow many of eachAssigned to BRBeth Rowley, organiserFrom Samin 4 daysAwaiting reply
  • Confirming it
  • UploadDeposit payment receipta screenshot is fineAssigned to BRBeth Rowley, organiserFrom Samin 4 daysReminder sent
  • ApprovalLarge order termsread and approveAssigned to BRBeth Rowley, organiserFrom Samin 4 daysComplete
  • QuestionContact on the daya mobile we can reachAssigned to BRBeth Rowley, organiserFrom Samin 6 daysReady to check
Staff starter checklistfor new kitchen and shop staff · before their first shift11 requests11 requests
Staff starter checklistJack Mitchell · counter staff9 of 11 back
  • About you
  • QuestionRight to work share codenine charactersAssigned to JMJack Mitchell, counter staffFrom Samin 3 daysComplete
  • UploadPhoto IDpassport or licenceAssigned to JMJack Mitchell, counter staffFrom Samin 3 daysComplete
  • QuestionEmergency contactname and numberAssigned to JMJack Mitchell, counter staffFrom Samin 4 daysReady to check
  • Pay and contract
  • FormBank and tax details6 questionsAssigned to JMJack Mitchell, counter staffFrom Samin 4 daysReady to check
  • QuestionNational Insurance numberone lineAssigned to JMJack Mitchell, counter staffFrom Samin 4 daysComplete
  • ApprovalEmployment contractread and approveAssigned to JMJack Mitchell, counter staffFrom Samin 5 daysAwaiting reply
  • Kitchen and counter
  • UploadFood hygiene certificatelevel 2, if you have oneAssigned to JMJack Mitchell, counter staffFrom Samin 5 daysReminder sent
  • UploadAllergen trainingcertificate, if anyAssigned to JMJack Mitchell, counter staffFrom Samin 5 daysComplete
  • ApprovalSickness reporting rulesread and approveAssigned to JMJack Mitchell, counter staffFrom Samin 6 daysReady to check
  • ApprovalFryer and hot oil safetyread and approveAssigned to JMJack Mitchell, counter staffFrom Samin 6 daysReady to check
  • TableWeekly availabilitydays and times you can doAssigned to JMJack Mitchell, counter staffFrom Samin 7 daysComplete
Driver starter checklistfor new delivery drivers · before their first delivery11 requests11 requests
Driver starter checklistKamran Ali · delivery driver9 of 11 back
  • About you
  • QuestionRight to work share codenine charactersAssigned to KAKamran Ali, driverFrom Samin 3 daysComplete
  • UploadPhoto IDpassport or licenceAssigned to KAKamran Ali, driverFrom Samin 3 daysComplete
  • QuestionEmergency contactname and numberAssigned to KAKamran Ali, driverFrom Samin 3 daysReady to check
  • Your vehicle
  • UploadDriving licencefront and backAssigned to KAKamran Ali, driverFrom Samin 3 days2 files sent
  • QuestionLicence check codefrom gov.ukAssigned to KAKamran Ali, driverFrom Samin 3 daysComplete
  • UploadCBT certificateif you ride a scooterAssigned to KAKamran Ali, driverFrom Samin 4 daysAwaiting reply
  • UploadBusiness use insurancehire and reward coverAssigned to KAKamran Ali, driverFrom Samin 4 daysReminder sent
  • UploadMOT certificateif it is your vehicleAssigned to KAKamran Ali, driverFrom Samin 4 daysComplete
  • How you work
  • FormBank and tax detailsUTR if self-employedAssigned to KAKamran Ali, driverFrom Samin 5 daysReady to check
  • ApprovalDriver agreementread and approveAssigned to KAKamran Ali, driverFrom Samin 5 daysReady to check
  • ApprovalDelivery and hygiene rulesread and approveAssigned to KAKamran Ali, driverFrom Samin 6 daysComplete
Pitch and event applicationfor event organisers · before we apply for a pitch10 requests10 requests
Pitch and event applicationHarvest Street Food Fair · pitch8 of 10 back
  • The event
  • FormEvent detailsdates, hours and placeAssigned to CBColin Barker, event organiserFrom Samin 3 daysComplete
  • QuestionExpected footfallhow many visitorsAssigned to CBColin Barker, event organiserFrom Samin 4 daysComplete
  • UploadSite planwith pitch markedAssigned to CBColin Barker, event organiserFrom Samin 5 days1 file sent
  • QuestionOther food tradershow many, and what foodAssigned to CBColin Barker, event organiserFrom Samin 5 daysReady to check
  • Your pitch
  • QuestionPitch sizewidth and depthAssigned to CBColin Barker, event organiserFrom Samin 5 daysComplete
  • QuestionPower supplyhook-up or generatorAssigned to CBColin Barker, event organiserFrom Samin 5 daysAwaiting reply
  • QuestionWater and wastetaps and binsAssigned to CBColin Barker, event organiserFrom Samin 6 daysReminder sent
  • QuestionGas rulesLPG checks you needAssigned to CBColin Barker, event organiserFrom Samin 6 daysComplete
  • Terms
  • UploadOrganiser’s insurancepublic liabilityAssigned to CBColin Barker, event organiserFrom Samin 8 days1 file sent
  • ApprovalTrader termsread and approveAssigned to CBColin Barker, event organiserFrom Samin 9 daysReady to check
Hygiene and allergen paperworkfor the shop or truck · each year and after any menu change10 requests10 requests
Hygiene and allergen paperworkThe Crispy Cod · hygiene file8 of 10 back
  • Rating and safety plan
  • UploadFood hygiene ratingcertificate or letterAssigned to SDSteve Dawson, ownerFrom Samin 5 daysComplete
  • UploadFood safety planthe pack you followAssigned to SDSteve Dawson, ownerFrom Samin 6 daysComplete
  • UploadPest control reportlatest service visitAssigned to SDSteve Dawson, ownerFrom Samin 7 days1 file sent
  • Allergens and training
  • UploadAllergen information sheetthe sheet on the counterAssigned to SDSteve Dawson, ownerFrom Samin 8 days2 files sent
  • ApprovalAllergen policyread and approveAssigned to SDSteve Dawson, ownerFrom Samin 8 daysComplete
  • QuestionAllergen leadwho checks every orderAssigned to SDSteve Dawson, ownerFrom Samin 9 daysAwaiting reply
  • TableStaff training recordname, course and dateAssigned to SDSteve Dawson, ownerFrom Samin 10 daysReminder sent
  • Kitchen and fryers
  • UploadCleaning schedulekitchen and fryersAssigned to SDSteve Dawson, ownerFrom Samin 10 daysComplete
  • UploadFryer oil logphoto of the latest sheetAssigned to SDSteve Dawson, ownerFrom Samin 12 days1 file sent
  • UploadExtraction cleaningcertificate and dateAssigned to SDSteve Dawson, ownerFrom Samin 12 days2 files sent
Truck hire booking packfor truck hire customers · once they ask for the truck10 requests10 requests
Truck hire booking packNash 40th · truck for 608 of 10 back
  • Where and when
  • FormEvent detailsdate, hours and placeAssigned to LNLaura Nash, hostFrom Samin 2 daysComplete
  • UploadPhoto of the spotwhere the truck will parkAssigned to LNLaura Nash, hostFrom Samin 4 daysComplete
  • QuestionAccess and groundgates, slopes and surfaceAssigned to LNLaura Nash, hostFrom Samin 4 daysReady to check
  • Power and rules
  • DecisionPower on sitesockets or our generatorAssigned to LNLaura Nash, hostFrom Samin 5 daysReady to check
  • UploadVenue permissionan email from the venueAssigned to LNLaura Nash, hostFrom Samin 6 daysComplete
  • Menu and booking
  • DecisionMenu choicepick from our menusAssigned to LNLaura Nash, hostFrom Samin 6 daysAwaiting reply
  • QuestionAllergies at the eventnames and what to avoidAssigned to LNLaura Nash, hostFrom Samin 7 daysReminder sent
  • UploadDeposit payment receipta screenshot is fineAssigned to LNLaura Nash, hostFrom Samin 7 daysComplete
  • ApprovalTruck hire termsread and approveAssigned to LNLaura Nash, hostFrom Samin 7 daysReady to check
  • QuestionFinal numbersone week beforeAssigned to LNLaura Nash, hostFrom Samin 14 daysReady to check
Supplier setupfor food and packaging suppliers · before the first order9 requests9 requests
Supplier setupFerris Wholesale · new supplier7 of 9 back
  • Their details
  • FormSupplier details6 questionsAssigned to ISImran Sheikh, sales repFrom Samin 3 daysComplete
  • UploadPrice listcurrentAssigned to ISImran Sheikh, sales repFrom Samin 4 daysComplete
  • QuestionDelivery daysand cut-off timeAssigned to ISImran Sheikh, sales repFrom Samin 4 daysReady to check
  • Food and packaging
  • UploadAllergen informationfor every productAssigned to ISImran Sheikh, sales repFrom Samin 6 days2 files sent
  • UploadHalal certificateif the meat is halalAssigned to ISImran Sheikh, sales repFrom Samin 6 daysComplete
  • UploadFood safety certificateBRCGS, SALSA or similarAssigned to ISImran Sheikh, sales repFrom Samin 7 daysAwaiting reply
  • UploadPackaging safety statementfor food contactAssigned to ISImran Sheikh, sales repFrom Samin 7 daysReminder sent
  • Terms
  • UploadBusiness insurancecertificateAssigned to ISImran Sheikh, sales repFrom Samin 8 daysComplete
  • ApprovalTrade termsread and approveAssigned to ISImran Sheikh, sales repFrom Samin 9 daysReady to check
Licences and insurancefor the shop or truck · each year, before renewal10 requests10 requests
Licences and insuranceThe Crispy Cod · yearly pack8 of 10 back
  • Insurance
  • UploadPublic liability insurancecurrent certificateAssigned to SDSteve Dawson, ownerFrom Samin 7 daysComplete
  • UploadEmployer’s liabilityif you have staffAssigned to SDSteve Dawson, ownerFrom Samin 7 daysComplete
  • UploadVehicle insuranceif you have a van or truckAssigned to SDSteve Dawson, ownerFrom Samin 8 days1 file sent
  • Licences
  • UploadLate night refreshment licenceif you open after 11pmAssigned to SDSteve Dawson, ownerFrom Samin 9 days2 files sent
  • UploadStreet trading consentfor pitches on the streetAssigned to SDSteve Dawson, ownerFrom Samin 9 daysComplete
  • Safety and waste
  • UploadGas safety certificateLPG and appliancesAssigned to SDSteve Dawson, ownerFrom Samin 10 daysAwaiting reply
  • UploadFire risk assessmentsigned and datedAssigned to SDSteve Dawson, ownerFrom Samin 10 daysReminder sent
  • UploadFire extinguisher servicelatest visitAssigned to SDSteve Dawson, ownerFrom Samin 12 daysComplete
  • UploadTrade waste contractrubbish and used oilAssigned to SDSteve Dawson, ownerFrom Samin 12 days1 file sent
  • QuestionAccidents this yearyes or no, then detailsAssigned to SDSteve Dawson, ownerFrom Samin 14 daysReady to check

Written for takeaways and food trucks. The names are made up. The replies coming in are an illustration. Build any of these in Docsroom and save it as your own template.

Why it helps

What changes for you

Hygiene and allergen papers in one list

Hygiene ratings, allergen sheets and gas certificates come back to one list, each with the date it was sent.

Drivers ready before the first delivery

Drivers send their licence, business use insurance and MOT from their own link, and Docsroom chases anyone who has not replied.

Pitches answered in writing

Organisers reply to the same pitch questions in the same order, so power, gas rules and site plans are on file before you load the van.

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