Docsroom

Templates / Yoga and Pilates studios

A calm way to collect every student’s health form and waiver.

Students forget the health form and teachers forget their insurance, so you end up chasing before every class. Docsroom asks once, gives each person their own link and reminds whoever has not replied.

8 templates80 requestsWritten for yoga and Pilates studios

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Eight templates for yoga and Pilates studios

Open a template to see every request in the order it is asked, and watch it written in and answered.

New student starter checklistfor new students · before their first class12 requests12 requests
New student starter checklistSophie Lambert · new student9 of 12 back
  • About you
  • FormStudent details6 questionsAssigned to SLSophie Lambert, studentFrom Priyain 2 daysComplete
  • QuestionEmergency contactname and numberAssigned to SLSophie Lambert, studentFrom Priyain 2 daysComplete
  • DecisionYour experiencenew, some or regularAssigned to SLSophie Lambert, studentFrom Priyain 3 daysReady to check
  • Your health
  • FormHealth and injury form8 questionsAssigned to SLSophie Lambert, studentFrom Priyain 2 daysReady to check
  • QuestionPregnancy or postnatalyes or no, then detailsAssigned to SLSophie Lambert, studentFrom Priyain 3 daysComplete
  • QuestionInjuries or surgeryback, joints, recent opsAssigned to SLSophie Lambert, studentFrom Priyain 3 daysAwaiting reply
  • QuestionLong-term conditionsanything we should knowAssigned to SLSophie Lambert, studentFrom Priyain 3 daysReminder sent
  • Before your first class
  • ApprovalLiability waiverread and approveAssigned to SLSophie Lambert, studentFrom Priyain 4 daysComplete
  • ApprovalStudio rules and cancellationsread and approveAssigned to SLSophie Lambert, studentFrom Priyain 4 daysReady to check
  • ApprovalPhoto consentyes or noAssigned to SLSophie Lambert, studentFrom Priyain 5 daysReady to check
  • DecisionMat and propshire or bring your ownAssigned to SLSophie Lambert, studentFrom Priyain 5 daysComplete
  • DecisionYour first classpick from the timetableAssigned to SLSophie Lambert, studentFrom Priyain 5 daysAwaiting reply
Staff starter checklistfor new studio staff · before their first shift10 requests10 requests
Staff starter checklistMegan Powell · front desk8 of 10 back
  • About you
  • QuestionShare code for right to workif you have oneAssigned to MPMegan Powell, front deskFrom Priyain 3 daysComplete
  • UploadPassport or driving licencea clear photo is fineAssigned to MPMegan Powell, front deskFrom Priyain 3 daysComplete
  • QuestionEmergency contactname and numberAssigned to MPMegan Powell, front deskFrom Priyain 4 daysReady to check
  • Pay and contract
  • FormPayroll details6 questionsAssigned to MPMegan Powell, front deskFrom Priyain 4 daysReady to check
  • QuestionNational Insurance numberone lineAssigned to MPMegan Powell, front deskFrom Priyain 4 daysComplete
  • ApprovalContract of employmentread and approveAssigned to MPMegan Powell, front deskFrom Priyain 5 daysAwaiting reply
  • ApprovalStudio handbookread and approveAssigned to MPMegan Powell, front deskFrom Priyain 6 daysReminder sent
  • Studio routines
  • ApprovalOpening and closing routineread and approveAssigned to MPMegan Powell, front deskFrom Priyain 6 daysComplete
  • ApprovalFire and emergency briefingread and approveAssigned to MPMegan Powell, front deskFrom Priyain 6 daysReady to check
  • TableYour weekly availabilityone row for each dayAssigned to MPMegan Powell, front deskFrom Priyain 5 daysReady to check
Self-employed teacher packfor self-employed teachers · before their first class here10 requests10 requests
Self-employed teacher packKasia Nowak · Pilates teacher8 of 10 back
  • About you
  • FormTeacher details6 questionsAssigned to KNKasia Nowak, teacherFrom Priyain 3 daysComplete
  • QuestionUnique Taxpayer Referenceten digitsAssigned to KNKasia Nowak, teacherFrom Priyain 3 daysComplete
  • UploadPhoto IDpassport or licenceAssigned to KNKasia Nowak, teacherFrom Priyain 3 days1 file sent
  • Qualifications and cover
  • UploadTeaching qualificationthe full certificateAssigned to KNKasia Nowak, teacherFrom Priyain 4 days2 files sent
  • UploadPublic liability insurancecurrent certificateAssigned to KNKasia Nowak, teacherFrom Priyain 4 daysComplete
  • UploadFirst aid certificatestill in dateAssigned to KNKasia Nowak, teacherFrom Priyain 5 daysAwaiting reply
  • UploadDBS certificateif you teach childrenAssigned to KNKasia Nowak, teacherFrom Priyain 6 daysReminder sent
  • On the timetable
  • QuestionBio for the websitetwo or three linesAssigned to KNKasia Nowak, teacherFrom Priyain 6 daysComplete
  • UploadA photo for the websitehead and shouldersAssigned to KNKasia Nowak, teacherFrom Priyain 6 days1 file sent
  • ApprovalTeacher agreementread and approveAssigned to KNKasia Nowak, teacherFrom Priyain 7 daysReady to check
Workshop and retreat booking packfor retreat and workshop guests · before the retreat11 requests11 requests
Workshop and retreat booking packEmma Jarvis · weekend retreat9 of 11 back
  • Your details
  • FormGuest details6 questionsAssigned to EJEmma Jarvis, guestFrom Priyain 2 daysComplete
  • QuestionEmergency contactname and numberAssigned to EJEmma Jarvis, guestFrom Priyain 2 daysComplete
  • UploadTravel insurance certificateif we are going abroadAssigned to EJEmma Jarvis, guestFrom Priyain 4 days1 file sent
  • Health and food
  • FormHealth and injury form8 questionsAssigned to EJEmma Jarvis, guestFrom Priyain 3 daysReady to check
  • QuestionDietary needsallergies and preferencesAssigned to EJEmma Jarvis, guestFrom Priyain 3 daysComplete
  • QuestionAccess and comfort needsanything that would helpAssigned to EJEmma Jarvis, guestFrom Priyain 4 daysAwaiting reply
  • Rooms and travel
  • DecisionRoom choicesingle, twin or sharedAssigned to EJEmma Jarvis, guestFrom Priyain 5 daysReminder sent
  • DecisionHow you are travellingcar, train or minibusAssigned to EJEmma Jarvis, guestFrom Priyain 5 daysComplete
  • QuestionArrival day and timean estimate is fineAssigned to EJEmma Jarvis, guestFrom Priyain 6 daysReady to check
  • Agreement
  • ApprovalBooking and cancellation termsread and approveAssigned to EJEmma Jarvis, guestFrom Priyain 6 daysReady to check
  • ApprovalLiability waiverread and approveAssigned to EJEmma Jarvis, guestFrom Priyain 7 daysComplete
Teacher training application packfor course applicants · when someone applies9 requests9 requests
Teacher training application packNatalie Hartley · teacher training7 of 9 back
  • About you
  • FormApplication form8 questionsAssigned to NHNatalie Hartley, applicantFrom Priyain 3 daysComplete
  • QuestionWhy you want to teacha paragraph is plentyAssigned to NHNatalie Hartley, applicantFrom Priyain 4 daysComplete
  • DecisionIntroduction callpick a timeAssigned to NHNatalie Hartley, applicantFrom Priyain 5 daysReady to check
  • Experience and references
  • QuestionYour experience so faryears, styles, teachersAssigned to NHNatalie Hartley, applicantFrom Priyain 4 daysReady to check
  • FormHealth and injury form8 questionsAssigned to NHNatalie Hartley, applicantFrom Priyain 5 daysComplete
  • UploadReference letterfrom a teacher or employerAssigned to NHNatalie Hartley, applicantFrom Priyain 7 daysAwaiting reply
  • Course terms
  • DecisionWhich courseweekends or eveningsAssigned to NHNatalie Hartley, applicantFrom Priyain 6 daysReminder sent
  • ApprovalCourse termsread and approveAssigned to NHNatalie Hartley, applicantFrom Priyain 8 daysComplete
  • ApprovalAttendance and assessmentread and approveAssigned to NHNatalie Hartley, applicantFrom Priyain 8 daysReady to check
Studio hire packfor teachers who hire the room · before the first hire9 requests9 requests
Studio hire packCraig Robertson · studio hire7 of 9 back
  • About the hire
  • FormHirer details6 questionsAssigned to CRCraig Robertson, hirerFrom Priyain 3 daysComplete
  • TableDates and times you needone row for each dateAssigned to CRCraig Robertson, hirerFrom Priyain 3 daysComplete
  • QuestionWhat you will runclass or workshopAssigned to CRCraig Robertson, hirerFrom Priyain 3 daysReady to check
  • Insurance and rules
  • UploadPublic liability insurancecovering your own classAssigned to CRCraig Robertson, hirerFrom Priyain 5 days2 files sent
  • UploadTeaching certificatefor what you will teachAssigned to CRCraig Robertson, hirerFrom Priyain 5 daysComplete
  • ApprovalTerms of hireread and approveAssigned to CRCraig Robertson, hirerFrom Priyain 6 daysAwaiting reply
  • ApprovalStudio rules for hirersread and approveAssigned to CRCraig Robertson, hirerFrom Priyain 6 daysReminder sent
  • Keys and props
  • DecisionMats and propsuse ours or bring yoursAssigned to CRCraig Robertson, hirerFrom Priyain 7 daysComplete
  • QuestionWho collects the keysname and phoneAssigned to CRCraig Robertson, hirerFrom Priyain 7 daysReady to check
Yearly insurance and safety packfor the studio · each year, ahead of renewal11 requests11 requests
Yearly insurance and safety packStillwater Studio · yearly pack9 of 11 back
  • Insurance
  • UploadPublic liability insurancecurrent certificateAssigned to RSRebecca Shaw, studio ownerFrom Priyain 7 daysComplete
  • UploadEmployer’s liabilityif you have staffAssigned to RSRebecca Shaw, studio ownerFrom Priyain 7 daysComplete
  • TableTeacher cover datesone row for each teacherAssigned to RSRebecca Shaw, studio ownerFrom Priyain 9 daysReady to check
  • Equipment and premises
  • UploadReformer and props checksprings, straps, ropesAssigned to RSRebecca Shaw, studio ownerFrom Priyain 10 days2 files sent
  • UploadElectrical safety testPAT certificateAssigned to RSRebecca Shaw, studio ownerFrom Priyain 10 daysComplete
  • UploadFire risk assessmentstudio and receptionAssigned to RSRebecca Shaw, studio ownerFrom Priyain 12 daysAwaiting reply
  • UploadMusic licencePPL PRS certificateAssigned to RSRebecca Shaw, studio ownerFrom Priyain 12 daysReminder sent
  • Policies and records
  • ApprovalHealth and safety policyread and approveAssigned to RSRebecca Shaw, studio ownerFrom Priyain 14 daysComplete
  • ApprovalSafeguarding policyread and approveAssigned to RSRebecca Shaw, studio ownerFrom Priyain 14 daysReady to check
  • QuestionFirst aid kit checkeddate of last checkAssigned to RSRebecca Shaw, studio ownerFrom Priyain 14 daysReady to check
  • QuestionInjuries in class this yearyes or no, then detailsAssigned to RSRebecca Shaw, studio ownerFrom Priyain 16 daysComplete
Pregnancy and postnatal class packfor pregnant and new mums · before their first class8 requests8 requests
Pregnancy and postnatal class packAmy Dixon · pregnancy class6 of 8 back
  • Your pregnancy or birth
  • QuestionWeeks pregnant or baby’s ageone lineAssigned to ADAmy Dixon, studentFrom Priyain 2 daysComplete
  • FormPregnancy and birth form6 questionsAssigned to ADAmy Dixon, studentFrom Priyain 2 daysComplete
  • QuestionAnything your midwife flaggedyes or no, then detailsAssigned to ADAmy Dixon, studentFrom Priyain 3 daysReady to check
  • UploadMidwife or GP go-aheada photo of the noteAssigned to ADAmy Dixon, studentFrom Priyain 4 days2 files sent
  • QuestionEmergency contactname and numberAssigned to ADAmy Dixon, studentFrom Priyain 4 daysComplete
  • Your class
  • DecisionClass typepregnancy or postnatalAssigned to ADAmy Dixon, studentFrom Priyain 5 daysAwaiting reply
  • ApprovalPregnancy class waiverread and approveAssigned to ADAmy Dixon, studentFrom Priyain 5 daysReminder sent
  • ApprovalPhoto consentyes or noAssigned to ADAmy Dixon, studentFrom Priyain 6 daysComplete

Written for yoga and Pilates studios. The names are made up. The replies coming in are an illustration. Build any of these in Docsroom and save it as your own template.

Why it helps

What changes for you

Every student’s form before they arrive

Each student opens their own link, answers the health questions and approves the waiver on their phone before the first class.

Teacher paperwork without the chasing

Qualifications, insurance and first aid certificates come back to one list, and Docsroom reminds any teacher who has not sent theirs.

Retreats and workshops sorted early

You ask for dietary needs, room choices and travel insurance weeks ahead, so you are not sorting them out the night before.

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