Solutions / Finance and lending
Management information, on the day it is due.
A facility comes with a reporting schedule, and the schedule is the same every month. Set it once and the list is raised on the right day, with the reminders running to the covenant date rather than to whoever remembered.
August monthly pack
Thornhill Retail · facility TH-4471
3 of 4 in1 outstanding
Management accounts
Covenant certificate
Signed by the FD
Bank statements, August
Rhian Ellis
What a monthly pack asks for
Build the schedule into a template that repeats. It is raised on the same day each month without anyone having to remember.
- Management accounts for the period
- Aged debtors and aged creditors
- Bank statements for every account
- Covenant compliance certificate
- Stock or work in progress position
- Reconciliation of the borrowing base
- Any breach, and the explanation for it
- Updated forecast where the facility requires one
Every month, the same shape
A schedule that repeats itself
Set a pack to repeat monthly and it raises itself on the day, addressed to the right person, without anyone remembering the fifteenth.
Evidence beside the number
A covenant certificate on its own is an assertion. Attached to the accounts and the statements that support it, it is evidence.
Late is visible immediately
Overdue shows on the board the morning after the deadline, per borrower, rather than at the next credit committee.
Ask about a figure where the figure lives
A question about the August creditors balance is a request sitting in the August pack, with the borrower’s answer and any supporting file under it. When the same question comes up at the next review, the answer is still there with a date on it.
- A thread per question, kept with the period it relates to
- Internal notes your team can see and the borrower cannot
- Everything exports as CSV, and the pack downloads as one ZIP
EBITDA of £412k in the August accounts
Thornhill Retail · asked where the figure lives
Every borrower on one screen
Who has reported, who is late and by how long, across the whole book. It exports as CSV, which is usually what the committee paper wants anyway.
The book
Every borrower · facility and what is outstanding
Thornhill Retail
TH-4471 · £2.4m
Gadsby Logistics
GL-2210 · £900k
Meredith Foods
MF-0188 · £1.1m
What this is not
Docsroom collects the pack, dates it, and keeps the thread under each item. It does not calculate a covenant, does not decide whether one has been breached, and is not a loan management or credit system. It gets the information in on time and in one place, so the analysis starts from something complete.
Put one facility’s reporting on a schedule.
Free for 14 days, no card.