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Templates / Childminders

Parent forms, consents and your own paperwork, from one link.

Parents forget the emergency contacts and the Red Book page, and you end up chasing between pick-ups. Docsroom asks once, gives each person their own link and chases whoever has not replied.

8 templates80 requestsWritten for childminders

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Eight templates for childminders

Open a template to see every request in the order it is asked, and watch it written in and answered.

New parent starter checklistfor new parents · before the first day12 requests12 requests
New parent starter checklistTheo Marshall · age 18 months9 of 12 back
  • About you
  • FormParent details8 questionsAssigned to NMNicola Marshall, parentFrom Kellyin 2 daysComplete
  • TableEmergency contactstwo people, with numbersAssigned to NMNicola Marshall, parentFrom Kellyin 2 daysComplete
  • TableWho may collectname and pick-up passwordAssigned to NMNicola Marshall, parentFrom Kellyin 2 daysReady to check
  • About your child
  • FormChild details8 questionsAssigned to NMNicola Marshall, parentFrom Kellyin 3 daysReady to check
  • UploadRed Book immunisationsthe page with the jabsAssigned to NMNicola Marshall, parentFrom Kellyin 3 daysComplete
  • QuestionAllergies and healthanything I should knowAssigned to NMNicola Marshall, parentFrom Kellyin 3 daysAwaiting reply
  • QuestionRoutines and comforterssleep, milk, dummyAssigned to NMNicola Marshall, parentFrom Kellyin 3 daysReminder sent
  • Agreements
  • TableDays and hours bookedday, start, finishAssigned to NMNicola Marshall, parentFrom Kellyin 4 daysComplete
  • ApprovalChildminding contracthours, fees and holidaysAssigned to NMNicola Marshall, parentFrom Kellyin 5 daysReady to check
  • ApprovalPhoto consentyes or noAssigned to NMNicola Marshall, parentFrom Kellyin 5 daysReady to check
  • ApprovalEmergency treatment consentyes or noAssigned to NMNicola Marshall, parentFrom Kellyin 5 daysComplete
  • DecisionSettling-in visitstwo short, or one longAssigned to NMNicola Marshall, parentFrom Kellyin 6 daysAwaiting reply
Assistant starter checklistfor new assistants · before they meet the children12 requests12 requests
Assistant starter checklistMegan Foster · assistant9 of 12 back
  • Checks
  • QuestionRight to work share codenine charactersAssigned to MFMegan Foster, assistantFrom Kellyin 3 daysComplete
  • UploadPhoto IDpassport or licenceAssigned to MFMegan Foster, assistantFrom Kellyin 3 daysComplete
  • UploadEnhanced DBS certificatecurrent certificateAssigned to MFMegan Foster, assistantFrom Kellyin 4 days1 file sent
  • FormTwo referenceslast employer firstAssigned to MFMegan Foster, assistantFrom Kellyin 4 daysReady to check
  • FormHealth declaration6 questionsAssigned to MFMegan Foster, assistantFrom Kellyin 5 daysComplete
  • Training
  • UploadPaediatric first aid12 hour certificateAssigned to MFMegan Foster, assistantFrom Kellyin 6 daysAwaiting reply
  • UploadSafeguarding trainingcertificateAssigned to MFMegan Foster, assistantFrom Kellyin 6 daysReminder sent
  • UploadChildcare qualificationif you have oneAssigned to MFMegan Foster, assistantFrom Kellyin 7 daysComplete
  • Working with me
  • FormSuitability declarationpeople you live withAssigned to MFMegan Foster, assistantFrom Kellyin 5 daysReady to check
  • FormBank and tax details6 questionsAssigned to MFMegan Foster, assistantFrom Kellyin 6 daysReady to check
  • ApprovalAssistant agreementread and approveAssigned to MFMegan Foster, assistantFrom Kellyin 7 daysComplete
  • ApprovalMy policiesread and approveAssigned to MFMegan Foster, assistantFrom Kellyin 7 daysAwaiting reply
School run and outings packfor parents · before the first school run11 requests11 requests
School run and outings packRuby Clarke · school run9 of 11 back
  • School pick-ups
  • FormSchool details5 questionsAssigned to LCLaura Clarke, parentFrom Kellyin 2 daysComplete
  • TablePick-up days and timesday, place, timeAssigned to LCLaura Clarke, parentFrom Kellyin 2 daysComplete
  • QuestionUniform and PE daysso bags are readyAssigned to LCLaura Clarke, parentFrom Kellyin 3 daysReady to check
  • TableWho else may collectname and pick-up passwordAssigned to LCLaura Clarke, parentFrom Kellyin 3 daysReady to check
  • Car and walking
  • ApprovalCar journeysread and approveAssigned to LCLaura Clarke, parentFrom Kellyin 4 daysComplete
  • DecisionCar seatyours or mineAssigned to LCLaura Clarke, parentFrom Kellyin 4 daysAwaiting reply
  • ApprovalWalks and the parkyes or noAssigned to LCLaura Clarke, parentFrom Kellyin 4 daysReminder sent
  • QuestionTravel sicknessand any tabletsAssigned to LCLaura Clarke, parentFrom Kellyin 4 daysComplete
  • Groups and outings
  • ApprovalToddler groups and soft playyes or noAssigned to LCLaura Clarke, parentFrom Kellyin 5 daysReady to check
  • QuestionSwimming abilitynot at all to confidentAssigned to LCLaura Clarke, parentFrom Kellyin 5 daysReady to check
  • ApprovalSun cream and hatsyes or noAssigned to LCLaura Clarke, parentFrom Kellyin 5 daysComplete
Yearly parent updatefor parents of current children · Each September, and if things change10 requests10 requests
Yearly parent updateZayn Begum · September update8 of 10 back
  • Your details
  • FormUpdated parent details5 questionsAssigned to ABAisha Begum, parentFrom Kellyin 3 daysComplete
  • TableEmergency contactstwo people, with numbersAssigned to ABAisha Begum, parentFrom Kellyin 3 daysComplete
  • TableWho may collectname and pick-up passwordAssigned to ABAisha Begum, parentFrom Kellyin 3 daysReady to check
  • QuestionChanges at homenew baby, moving, otherAssigned to ABAisha Begum, parentFrom Kellyin 4 daysReady to check
  • Health
  • QuestionNew allergies or healthsince last yearAssigned to ABAisha Begum, parentFrom Kellyin 4 daysComplete
  • UploadLatest jabsthe Red Book pageAssigned to ABAisha Begum, parentFrom Kellyin 4 daysAwaiting reply
  • QuestionNew medicinesname, dose, whenAssigned to ABAisha Begum, parentFrom Kellyin 4 daysReminder sent
  • Consents
  • ApprovalPhoto consentyes or noAssigned to ABAisha Begum, parentFrom Kellyin 5 daysComplete
  • ApprovalUpdated contractread and approveAssigned to ABAisha Begum, parentFrom Kellyin 6 daysReady to check
  • TableHoliday datesweeks you will be awayAssigned to ABAisha Begum, parentFrom Kellyin 6 daysReady to check
Funded hours checkfor parents using funding · each term, before funding starts6 requests6 requests
Funded hours checkIsla Turner · funded place5 of 6 back
  • The funding
  • QuestionFunded hours codethe 11-digit codeAssigned to ETEmma Turner, parentFrom Kellyin 2 daysComplete
  • QuestionWhen the code renewsthe date on your accountAssigned to ETEmma Turner, parentFrom Kellyin 2 daysComplete
  • Your hours
  • DecisionTerm time or stretchedhow to use the hoursAssigned to ETEmma Turner, parentFrom Kellyin 3 daysReady to check
  • TableFunded days and hoursday, start, finishAssigned to ETEmma Turner, parentFrom Kellyin 3 daysReady to check
  • QuestionExtra hours wantedbeyond the funded hoursAssigned to ETEmma Turner, parentFrom Kellyin 4 daysComplete
  • Agreement
  • ApprovalFunding declarationread and approveAssigned to ETEmma Turner, parentFrom Kellyin 5 daysAwaiting reply
Medication and health planfor children with a health need · before the first dose or visit10 requests10 requests
Medication and health planLeo Barnes · asthma and eczema8 of 10 back
  • Their condition
  • FormHealth care plan8 questionsAssigned to GBGareth Barnes, parentFrom Kellyin 2 daysComplete
  • UploadDoctor’s letterdiagnosis and treatmentAssigned to GBGareth Barnes, parentFrom Kellyin 3 daysComplete
  • UploadAction planasthma or allergy planAssigned to GBGareth Barnes, parentFrom Kellyin 3 days1 file sent
  • QuestionWhat to watch forsigns and triggersAssigned to GBGareth Barnes, parentFrom Kellyin 3 daysReady to check
  • Medicines
  • QuestionMedicine and dosename, amount, timesAssigned to GBGareth Barnes, parentFrom Kellyin 4 daysComplete
  • UploadPhoto of the labelon the box or bottleAssigned to GBGareth Barnes, parentFrom Kellyin 4 daysAwaiting reply
  • QuestionStorage neededfridge or bagAssigned to GBGareth Barnes, parentFrom Kellyin 4 daysReminder sent
  • ApprovalPermission to give medicineread and approveAssigned to GBGareth Barnes, parentFrom Kellyin 5 daysComplete
  • If it goes wrong
  • QuestionWho to call firstname and numberAssigned to GBGareth Barnes, parentFrom Kellyin 5 daysReady to check
  • ApprovalEmergency treatment consentread and approveAssigned to GBGareth Barnes, parentFrom Kellyin 5 daysReady to check
Registration and insurancefor the childminder · each year, before renewal12 requests12 requests
Registration and insuranceLittle Steps Childminding · yearly pack9 of 12 back
  • Registration
  • UploadRegistration certificatefrom OfstedAssigned to KSKelly Shaw, childminderFrom Kellyin 7 daysComplete
  • UploadDBS certificateor update service IDAssigned to KSKelly Shaw, childminderFrom Kellyin 7 daysComplete
  • TablePeople in your homeover 16, with DBS datesAssigned to KSKelly Shaw, childminderFrom Kellyin 8 daysReady to check
  • UploadData protection registrationICO certificateAssigned to KSKelly Shaw, childminderFrom Kellyin 8 days2 files sent
  • Insurance
  • UploadPublic liability insurancecurrent certificateAssigned to KSKelly Shaw, childminderFrom Kellyin 10 daysComplete
  • UploadCar insurancebusiness use coverAssigned to KSKelly Shaw, childminderFrom Kellyin 10 daysAwaiting reply
  • UploadHome insurancechildminding coverAssigned to KSKelly Shaw, childminderFrom Kellyin 10 daysReminder sent
  • Training and safety
  • UploadPaediatric first aid12 hour certificateAssigned to KSKelly Shaw, childminderFrom Kellyin 12 daysComplete
  • UploadSafeguarding trainingcertificateAssigned to KSKelly Shaw, childminderFrom Kellyin 12 days1 file sent
  • UploadHome risk assessmentsigned and datedAssigned to KSKelly Shaw, childminderFrom Kellyin 12 days2 files sent
  • UploadGas safety certificateif you have gasAssigned to KSKelly Shaw, childminderFrom Kellyin 14 daysComplete
  • QuestionAccidents this yearyes or no, then detailsAssigned to KSKelly Shaw, childminderFrom Kellyin 14 daysAwaiting reply
Leaving and moving on packfor parents of leaving children · four weeks before the last day7 requests7 requests
Leaving and moving on packOliver Grant · leaving in July5 of 7 back
  • The last day
  • DecisionLast daypick from the datesAssigned to BGBeth Grant, parentFrom Kellyin 3 daysComplete
  • ApprovalNotice periodread and approveAssigned to BGBeth Grant, parentFrom Kellyin 4 daysComplete
  • QuestionThings to take homeclothes, spare kitAssigned to BGBeth Grant, parentFrom Kellyin 4 daysReady to check
  • Records
  • ApprovalSharing with the new schoolyes or noAssigned to BGBeth Grant, parentFrom Kellyin 5 daysReady to check
  • DecisionLearning journal copyemail or printed copyAssigned to BGBeth Grant, parentFrom Kellyin 5 daysComplete
  • QuestionNew school or settingname and start dateAssigned to BGBeth Grant, parentFrom Kellyin 5 daysAwaiting reply
  • Your feedback
  • FormParent feedback6 questionsAssigned to BGBeth Grant, parentFrom Kellyin 7 daysReminder sent

Written for childminders. The names are made up. The replies coming in are an illustration. Build any of these in Docsroom and save it as your own template.

Why it helps

What changes for you

Parents reply from their phone

Nobody needs an account or a password. Each parent opens their own link, so registration and consent forms come back without a message chain.

Your own paperwork stays in order

Send the yearly pack whenever suits you, and Docsroom chases whoever has not replied until each certificate is in.

Less chasing between pick-ups

Docsroom chases whoever has not replied, so you are not sending the same message again at the school gate.

Not quite you?

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