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Templates / Churches and faith groups

Volunteer checks, hall hire and wedding papers, from one link.

Volunteers forget safeguarding forms, hirers forget their insurance and couples forget their paperwork. Docsroom asks once, gives each person their own link and reminds whoever has not replied.

8 templates80 requestsWritten for churches and faith groups

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Eight templates for churches and faith groups

Open a template to see every request in the order it is asked, and watch it written in and answered.

Volunteer starter checklistfor new volunteers · before they first help out11 requests11 requests
Volunteer starter checklistSusan Pearce · welcome team9 of 11 back
  • About you
  • FormVolunteer details6 questionsAssigned to SPSusan Pearce, volunteerFrom Janetin 2 daysComplete
  • QuestionEmergency contactname and numberAssigned to SPSusan Pearce, volunteerFrom Janetin 2 daysComplete
  • DecisionWhere you would like to helppick your first choiceAssigned to SPSusan Pearce, volunteerFrom Janetin 3 daysReady to check
  • TableDays you can helpSundays and weekdaysAssigned to SPSusan Pearce, volunteerFrom Janetin 3 daysReady to check
  • Safe to serve
  • UploadPhoto IDonly for a DBS checkAssigned to SPSusan Pearce, volunteerFrom Janetin 4 daysComplete
  • QuestionDBS certificate numberif the role needs oneAssigned to SPSusan Pearce, volunteerFrom Janetin 5 daysAwaiting reply
  • UploadSafeguarding certificatebasic awareness courseAssigned to SPSusan Pearce, volunteerFrom Janetin 6 daysReminder sent
  • Agreements
  • ApprovalRole descriptionread and approveAssigned to SPSusan Pearce, volunteerFrom Janetin 6 daysComplete
  • ApprovalSafeguarding policyread and approveAssigned to SPSusan Pearce, volunteerFrom Janetin 6 daysReady to check
  • ApprovalChurch directory listingyes or noAssigned to SPSusan Pearce, volunteerFrom Janetin 7 daysReady to check
  • ApprovalPhoto consentyes or noAssigned to SPSusan Pearce, volunteerFrom Janetin 7 daysComplete
Youth worker starter checklistfor youth and children’s workers · before they meet the children11 requests11 requests
Youth worker starter checklistKwame Boateng · youth leader9 of 11 back
  • Who you are
  • FormYouth worker details7 questionsAssigned to KBKwame Boateng, youth leaderFrom Janetin 2 daysComplete
  • FormConfidential declaration6 questionsAssigned to KBKwame Boateng, youth leaderFrom Janetin 2 daysComplete
  • QuestionEmergency contactname and numberAssigned to KBKwame Boateng, youth leaderFrom Janetin 3 daysReady to check
  • UploadPhoto IDpassport or licenceAssigned to KBKwame Boateng, youth leaderFrom Janetin 3 days2 files sent
  • UploadProof of addresslast three monthsAssigned to KBKwame Boateng, youth leaderFrom Janetin 3 daysComplete
  • Safer recruitment
  • TableTwo refereesone outside the churchAssigned to KBKwame Boateng, youth leaderFrom Janetin 3 daysAwaiting reply
  • QuestionEnhanced DBS detailsnumber and issue dateAssigned to KBKwame Boateng, youth leaderFrom Janetin 4 daysReminder sent
  • UploadSafeguarding certificatestill in dateAssigned to KBKwame Boateng, youth leaderFrom Janetin 5 daysComplete
  • Working with young people
  • ApprovalYouth worker code of conductread and approveAssigned to KBKwame Boateng, youth leaderFrom Janetin 6 daysReady to check
  • ApprovalMessaging and photo rulesread and approveAssigned to KBKwame Boateng, youth leaderFrom Janetin 7 daysReady to check
  • DecisionAge group you help withpick oneAssigned to KBKwame Boateng, youth leaderFrom Janetin 7 daysComplete
Children’s group registrationfor parents of children · before the first session9 requests9 requests
Children’s group registrationIsla Morgan · Sunday club7 of 9 back
  • About your child
  • FormChild details8 questionsAssigned to BMBethan Morgan, parentFrom Janetin 2 daysComplete
  • QuestionMedical needs and allergiesand any medicineAssigned to BMBethan Morgan, parentFrom Janetin 2 daysComplete
  • QuestionExtra supportanything that helps themAssigned to BMBethan Morgan, parentFrom Janetin 3 daysReady to check
  • Collection
  • QuestionEmergency contactname and numberAssigned to BMBethan Morgan, parentFrom Janetin 3 daysReady to check
  • TableWho may collectnames and relationshipAssigned to BMBethan Morgan, parentFrom Janetin 3 daysComplete
  • DecisionGoing home alonefor older childrenAssigned to BMBethan Morgan, parentFrom Janetin 4 daysAwaiting reply
  • Consent
  • ApprovalPhoto consentyes or noAssigned to BMBethan Morgan, parentFrom Janetin 5 daysReminder sent
  • ApprovalPermission for outingsyes or noAssigned to BMBethan Morgan, parentFrom Janetin 5 daysComplete
  • ApprovalPrivacy noticeread and approveAssigned to BMBethan Morgan, parentFrom Janetin 6 daysReady to check
Safeguarding yearly reviewfor the safeguarding officer · each year, before the annual meeting8 requests8 requests
Safeguarding yearly reviewOakfield Church · yearly review6 of 8 back
  • Policy and notices
  • UploadSafeguarding policyadopted this yearAssigned to LHLiz Hart, safeguarding officerFrom Janetin 5 daysComplete
  • UploadSafeguarding noticea photo is fineAssigned to LHLiz Hart, safeguarding officerFrom Janetin 5 daysComplete
  • People and training
  • TableWho has a DBS checkname and renewal dateAssigned to LHLiz Hart, safeguarding officerFrom Janetin 6 daysReady to check
  • TableSafeguarding trainingname and course dateAssigned to LHLiz Hart, safeguarding officerFrom Janetin 6 daysReady to check
  • QuestionConcerns reported this yeara number, no namesAssigned to LHLiz Hart, safeguarding officerFrom Janetin 8 daysComplete
  • Report and final approval
  • FormSafeguarding self-assessment10 questionsAssigned to LHLiz Hart, safeguarding officerFrom Janetin 9 daysAwaiting reply
  • ApprovalAnnual safeguarding reportread and approveAssigned to LHLiz Hart, safeguarding officerFrom Janetin 10 daysReminder sent
  • UploadMinute adopting the policythe page from the minutesAssigned to LHLiz Hart, safeguarding officerFrom Janetin 12 daysComplete
Church hall hire packfor people hiring the hall · before the booking is confirmed10 requests10 requests
Church hall hire packGemma Wells · children’s party8 of 10 back
  • The booking
  • FormHirer and booking details8 questionsAssigned to GWGemma Wells, hirerFrom Janetin 2 daysComplete
  • DecisionWhat it is forparty, class or meetingAssigned to GWGemma Wells, hirerFrom Janetin 3 daysComplete
  • DecisionRooms you needhall, kitchen or bothAssigned to GWGemma Wells, hirerFrom Janetin 3 daysReady to check
  • Safety and licences
  • QuestionChildren at the eventhow many under 18Assigned to GWGemma Wells, hirerFrom Janetin 4 daysReady to check
  • QuestionAlcohol or live musicyes or no, then detailsAssigned to GWGemma Wells, hirerFrom Janetin 4 daysComplete
  • UploadPublic liability insurancefor classes and clubsAssigned to GWGemma Wells, hirerFrom Janetin 5 daysAwaiting reply
  • UploadFood hygiene certificateif you use the kitchenAssigned to GWGemma Wells, hirerFrom Janetin 5 daysReminder sent
  • Terms
  • ApprovalHire conditionsread and approveAssigned to GWGemma Wells, hirerFrom Janetin 6 daysComplete
  • ApprovalFire exits and safety rulesread and approveAssigned to GWGemma Wells, hirerFrom Janetin 6 daysReady to check
  • DecisionGetting in and locking upkeyholder or collect keysAssigned to GWGemma Wells, hirerFrom Janetin 7 daysReady to check
Wedding paperworkfor couples getting married · three months before the wedding11 requests11 requests
Wedding paperworkWill Sanders and Ellie Rowe · June9 of 11 back
  • The couple
  • FormWill’s details8 questionsAssigned to WSWill Sanders, getting marriedFrom Janetin 3 daysComplete
  • FormEllie’s details8 questionsAssigned to EREllie Rowe, getting marriedFrom Janetin 3 daysComplete
  • UploadWill’s photo IDpassport or licenceAssigned to WSWill Sanders, getting marriedFrom Janetin 4 days1 file sent
  • UploadEllie’s photo IDpassport or licenceAssigned to EREllie Rowe, getting marriedFrom Janetin 4 days2 files sent
  • Getting married here
  • QuestionConnection to the parishhow you qualifyAssigned to WSWill Sanders, getting marriedFrom Janetin 5 daysComplete
  • QuestionPrevious marriagesyes or no, then detailsAssigned to WSWill Sanders, getting marriedFrom Janetin 5 daysAwaiting reply
  • UploadDivorce papersfinal order, if divorcedAssigned to WSWill Sanders, getting marriedFrom Janetin 6 daysReminder sent
  • The service
  • DecisionBanns or licencehow notice is givenAssigned to WSWill Sanders, getting marriedFrom Janetin 7 daysComplete
  • DecisionMarriage preparationpick a sessionAssigned to WSWill Sanders, getting marriedFrom Janetin 7 daysReady to check
  • QuestionReadings and hymnsyour first choicesAssigned to WSWill Sanders, getting marriedFrom Janetin 8 daysReady to check
  • ApprovalWedding day guidanceread and approveAssigned to WSWill Sanders, getting marriedFrom Janetin 9 daysComplete
Baptism paperworkfor families and godparents · six weeks before the baptism9 requests9 requests
Baptism paperworkIvy Brooks · baptism in May7 of 9 back
  • Your family and godparents
  • FormChild’s details6 questionsAssigned to CBChloe Brooks, parentFrom Janetin 2 daysComplete
  • FormParents’ details6 questionsAssigned to CBChloe Brooks, parentFrom Janetin 2 daysComplete
  • QuestionHow you know the churchone lineAssigned to CBChloe Brooks, parentFrom Janetin 3 daysReady to check
  • TableGodparentsnames and baptised or notAssigned to CBChloe Brooks, parentFrom Janetin 4 daysReady to check
  • The day
  • DecisionWhich servicein a service or on its ownAssigned to CBChloe Brooks, parentFrom Janetin 5 daysComplete
  • DecisionPreparation eveningpick a dateAssigned to CBChloe Brooks, parentFrom Janetin 5 daysAwaiting reply
  • QuestionGuests expecteda rough numberAssigned to CBChloe Brooks, parentFrom Janetin 5 daysReminder sent
  • ApprovalAbout the serviceread and approveAssigned to CBChloe Brooks, parentFrom Janetin 6 daysComplete
  • ApprovalPhotos and filmingyes or noAssigned to CBChloe Brooks, parentFrom Janetin 6 daysReady to check
Yearly insurance and building checksfor the church council · each year, before renewal11 requests11 requests
Yearly insurance and building checksOakfield Church · yearly pack9 of 11 back
  • Insurance
  • UploadChurch insurance schedulebuildings and contentsAssigned to GSGeoff Sutton, churchwardenFrom Janetin 7 daysComplete
  • UploadPublic liability insurancecurrent certificateAssigned to GSGeoff Sutton, churchwardenFrom Janetin 7 daysComplete
  • UploadEmployers’ liabilityif you employ anyoneAssigned to GSGeoff Sutton, churchwardenFrom Janetin 8 days1 file sent
  • Building safety
  • UploadQuinquennial inspectionthe latest reportAssigned to GSGeoff Sutton, churchwardenFrom Janetin 9 days2 files sent
  • UploadElectrical safety reportEICR certificateAssigned to GSGeoff Sutton, churchwardenFrom Janetin 10 daysComplete
  • UploadPortable appliance testPAT certificateAssigned to GSGeoff Sutton, churchwardenFrom Janetin 10 daysAwaiting reply
  • UploadGas safety certificateif you have gasAssigned to GSGeoff Sutton, churchwardenFrom Janetin 10 daysReminder sent
  • UploadFire risk assessmentdated this yearAssigned to GSGeoff Sutton, churchwardenFrom Janetin 12 daysComplete
  • Grounds and records
  • UploadChurchyard tree checklatest inspectionAssigned to GSGeoff Sutton, churchwardenFrom Janetin 12 days1 file sent
  • QuestionAccidents this yearyes or no, then detailsAssigned to GSGeoff Sutton, churchwardenFrom Janetin 14 daysReady to check
  • ApprovalHealth and safety policyread and approveAssigned to GSGeoff Sutton, churchwardenFrom Janetin 14 daysComplete

Written for churches and faith groups. The names are made up. The replies coming in are an illustration. Build any of these in Docsroom and save it as your own template.

Why it helps

What changes for you

A link for every volunteer, hirer and couple

Each person opens their own link, with no account or password, and answers from a phone, so nobody has to chase a chain of emails.

Safeguarding papers kept together

DBS details, training certificates and consent forms sit against each person, with the date each one came in, ready when someone asks to see them.

Yearly checks chased for you

Send the insurance, electrical and fire certificate pack early each year, and Docsroom chases whoever has not replied until it is in.

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