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Templates / Sports clubs

Member forms, parent consents and coach checks, from one link.

Parents forget consent forms, coaches forget their certificates and the yearly renewals arrive in a rush. Docsroom asks once, gives each person their own link and shows you who has not replied.

8 templates80 requestsWritten for sports clubs

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Eight templates for sports clubs

Open a template to see every request in the order it is asked, and watch it written in and answered.

New member starter checklistfor new members and parents · before their first session12 requests12 requests
New member starter checklistOliver Hayes · under 10s9 of 12 back
  • About the player
  • FormPlayer details7 questionsAssigned to RHRebecca Hayes, parentFrom Markin 2 daysComplete
  • UploadProof of agea photo is fineAssigned to RHRebecca Hayes, parentFrom Markin 2 daysComplete
  • QuestionMedical conditionsand any medicineAssigned to RHRebecca Hayes, parentFrom Markin 3 daysReady to check
  • QuestionAllergiesfood, stings or plastersAssigned to RHRebecca Hayes, parentFrom Markin 3 daysReady to check
  • QuestionEmergency contactname and numberAssigned to RHRebecca Hayes, parentFrom Markin 3 daysComplete
  • About you
  • FormParent or carer details5 questionsAssigned to RHRebecca Hayes, parentFrom Markin 3 daysAwaiting reply
  • DecisionMembership typejunior or familyAssigned to RHRebecca Hayes, parentFrom Markin 4 daysReminder sent
  • DecisionKit sizepick the nearest sizeAssigned to RHRebecca Hayes, parentFrom Markin 4 daysComplete
  • Club rules and consent
  • ApprovalPlayer and parent coderead and approveAssigned to RHRebecca Hayes, parentFrom Markin 5 daysReady to check
  • ApprovalPhoto and video consentyes or noAssigned to RHRebecca Hayes, parentFrom Markin 5 daysReady to check
  • ApprovalFirst aid consentread and approveAssigned to RHRebecca Hayes, parentFrom Markin 5 daysComplete
  • ApprovalLifts with other parentsyes or noAssigned to RHRebecca Hayes, parentFrom Markin 6 daysAwaiting reply
Coach starter checklistfor new coaches · before they take a session11 requests11 requests
Coach starter checklistOwain Griffiths · under 12s coach9 of 11 back
  • About you
  • FormCoach details6 questionsAssigned to OGOwain Griffiths, coachFrom Markin 2 daysComplete
  • UploadPhoto IDpassport or licenceAssigned to OGOwain Griffiths, coachFrom Markin 2 daysComplete
  • QuestionEmergency contactname and numberAssigned to OGOwain Griffiths, coachFrom Markin 3 daysReady to check
  • TableTwo refereesname and contact detailsAssigned to OGOwain Griffiths, coachFrom Markin 3 daysReady to check
  • Safe to coach
  • QuestionEnhanced DBS checknumber and issue dateAssigned to OGOwain Griffiths, coachFrom Markin 3 daysComplete
  • UploadSafeguarding certificatein the last three yearsAssigned to OGOwain Griffiths, coachFrom Markin 4 daysAwaiting reply
  • UploadFirst aid certificatestill in dateAssigned to OGOwain Griffiths, coachFrom Markin 4 daysReminder sent
  • UploadCoaching qualificationcertificate or badgeAssigned to OGOwain Griffiths, coachFrom Markin 5 daysComplete
  • UploadConcussion courseif your sport asks for itAssigned to OGOwain Griffiths, coachFrom Markin 5 days1 file sent
  • Coaching agreement
  • ApprovalCoach code of conductread and approveAssigned to OGOwain Griffiths, coachFrom Markin 6 daysReady to check
  • ApprovalSafeguarding policyread and approveAssigned to OGOwain Griffiths, coachFrom Markin 6 daysComplete
Match day packfor team managers · the day before each match9 requests9 requests
Match day packUnder 12s · Saturday home match7 of 9 back
  • Before the match
  • TableTeam sheetnames and shirt numbersAssigned to SBSimon Bell, team managerFrom MarktomorrowComplete
  • QuestionKick-off and pitchtime and pitch numberAssigned to SBSimon Bell, team managerFrom MarktomorrowComplete
  • QuestionOpposition contactmanager and mobileAssigned to SBSimon Bell, team managerFrom MarktomorrowReady to check
  • QuestionPitch safety checkyes or no, then detailsAssigned to SBSimon Bell, team managerFrom MarktomorrowReady to check
  • ApprovalRespect coderead and approveAssigned to SBSimon Bell, team managerFrom MarktomorrowComplete
  • After the match
  • QuestionFinal scoreone lineAssigned to SBSimon Bell, team managerFrom Markin 3 daysAwaiting reply
  • FormMatch report5 questionsAssigned to SBSimon Bell, team managerFrom Markin 3 daysReminder sent
  • UploadMatch carda photo is fineAssigned to SBSimon Bell, team managerFrom Markin 3 daysComplete
  • FormInjuries at the matchif anyone was hurtAssigned to SBSimon Bell, team managerFrom Markin 3 daysReady to check
Sponsor packfor new sponsors · after they agree to sponsor9 requests9 requests
Sponsor packMarlow Building Supplies · shirts7 of 9 back
  • About your business
  • FormSponsor details6 questionsAssigned to KMKeith Marlow, ownerFrom Markin 3 daysComplete
  • UploadYour logoPNG or PDFAssigned to KMKeith Marlow, ownerFrom Markin 3 daysComplete
  • QuestionName to printexactly as you want itAssigned to KMKeith Marlow, ownerFrom Markin 3 daysReady to check
  • FormInvoice contact4 questionsAssigned to KMKeith Marlow, ownerFrom Markin 4 daysReady to check
  • Your sponsorship
  • DecisionWhat you sponsorkit, match ball or boardAssigned to KMKeith Marlow, ownerFrom Markin 4 daysComplete
  • DecisionMatch to sponsorpick a home fixtureAssigned to KMKeith Marlow, ownerFrom Markin 5 daysAwaiting reply
  • ApprovalSponsorship agreementread and approveAssigned to KMKeith Marlow, ownerFrom Markin 6 daysReminder sent
  • ApprovalKit artwork proofread and approveAssigned to KMKeith Marlow, ownerFrom Markin 7 daysComplete
  • ApprovalThanks on social mediayes or noAssigned to KMKeith Marlow, ownerFrom Markin 7 daysReady to check
Yearly membership renewalfor returning members · before each new season8 requests8 requests
Yearly membership renewalPoppy Ellis · under 14s6 of 8 back
  • Update your details
  • FormUpdated details5 questionsAssigned to HEHannah Ellis, parentFrom Markin 3 daysComplete
  • QuestionAny change in healthsince last seasonAssigned to HEHannah Ellis, parentFrom Markin 3 daysComplete
  • QuestionNew emergency contactonly if it has changedAssigned to HEHannah Ellis, parentFrom Markin 4 daysReady to check
  • Choose for the season
  • DecisionTraining nightpick your usual nightAssigned to HEHannah Ellis, parentFrom Markin 4 daysReady to check
  • DecisionKit for the seasonnew shirt or keep the oldAssigned to HEHannah Ellis, parentFrom Markin 4 daysComplete
  • QuestionHow you can helplifts, teas or coachingAssigned to HEHannah Ellis, parentFrom Markin 5 daysAwaiting reply
  • Renewed agreements
  • ApprovalUpdated code of conductread and approveAssigned to HEHannah Ellis, parentFrom Markin 6 daysReminder sent
  • ApprovalPhoto and video consentyes or noAssigned to HEHannah Ellis, parentFrom Markin 6 daysComplete
Yearly affiliation and insurancefor the club committee · each year, before the season12 requests12 requests
Yearly affiliation and insuranceAshwell Sports Club · yearly pack9 of 12 back
  • Affiliation and people
  • UploadGoverning body affiliationrenewal confirmationAssigned to NSNeil Shepherd, club chairFrom Markin 7 daysComplete
  • UploadLeague registrationthis season’s formAssigned to NSNeil Shepherd, club chairFrom Markin 7 daysComplete
  • TableCommittee and officersname, role and mobileAssigned to NSNeil Shepherd, club chairFrom Markin 8 daysReady to check
  • QuestionClub welfare officername and contactAssigned to NSNeil Shepherd, club chairFrom Markin 8 daysReady to check
  • TableCoaches, DBS and coursesname, DBS date, courseAssigned to NSNeil Shepherd, club chairFrom Markin 9 daysComplete
  • UploadSafeguarding policyreviewed this yearAssigned to NSNeil Shepherd, club chairFrom Markin 9 daysAwaiting reply
  • Insurance
  • UploadPublic liability insurancecurrent certificateAssigned to NSNeil Shepherd, club chairFrom Markin 9 daysReminder sent
  • UploadPlayer accident covercurrent certificateAssigned to NSNeil Shepherd, club chairFrom Markin 10 daysComplete
  • UploadEmployers’ liabilityif you pay staffAssigned to NSNeil Shepherd, club chairFrom Markin 10 days1 file sent
  • Safety and licences
  • UploadFire risk assessmentdated this yearAssigned to NSNeil Shepherd, club chairFrom Markin 10 days2 files sent
  • QuestionDefibrillator checkdate of last checkAssigned to NSNeil Shepherd, club chairFrom Markin 12 daysComplete
  • UploadAlcohol licence or certificateif the club has a barAssigned to NSNeil Shepherd, club chairFrom Markin 12 daysAwaiting reply
Injury and return to playfor parents after an injury · within two days of an injury9 requests9 requests
Injury and return to playBen Walsh · knee injury7 of 9 back
  • What happened
  • FormInjury report6 questionsAssigned to KWKaren Walsh, parentFrom MarktomorrowComplete
  • QuestionAny knock to the headyes or no, then detailsAssigned to KWKaren Walsh, parentFrom MarktomorrowComplete
  • QuestionFirst aid givenwho and whatAssigned to KWKaren Walsh, parentFrom Markin 2 daysReady to check
  • Getting better
  • UploadDoctor’s letterif a doctor saw themAssigned to KWKaren Walsh, parentFrom Markin 5 days2 files sent
  • QuestionTreatment or physiowhat and for how longAssigned to KWKaren Walsh, parentFrom Markin 5 daysComplete
  • QuestionLimits on activityas the doctor advisedAssigned to KWKaren Walsh, parentFrom Markin 6 daysAwaiting reply
  • Coming back
  • ApprovalReturn to play stepsread and approveAssigned to KWKaren Walsh, parentFrom Markin 7 daysReminder sent
  • DecisionReturn to trainingpick the next stepAssigned to KWKaren Walsh, parentFrom Markin 8 daysComplete
  • ApprovalParent consent to returnread and approveAssigned to KWKaren Walsh, parentFrom Markin 8 daysReady to check

Written for sports clubs. The names are made up. The replies coming in are an illustration. Build any of these in Docsroom and save it as your own template.

Why it helps

What changes for you

Parents answer from the touchline

Each parent gets their own link, so consents, medical details and trip forms come back from a phone, with no account and no group chat to trawl.

Coach checks kept in one list

DBS details, safeguarding and first aid certificates for every coach arrive against their name, each with the date it came in, before the season starts.

Renewals chased until each one is in

Affiliation, insurance and consent renewals are chased until each one comes back.

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