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Templates / Tattoo and piercing studios

Age checks, consent forms and safety records, from one link.

Customers arrive without ID or a filled-in health form, and the studio records pile up behind the counter. Docsroom asks once, gives each person their own link and reminds whoever has not replied.

8 templates80 requestsWritten for tattoo and piercing studios

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Eight templates for tattoo and piercing studios

Open a template to see every request in the order it is asked, and watch it written in and answered.

New customer starter checklistfor new customers · before their first appointment12 requests12 requests
New customer starter checklistJosh Hunter · forearm tattoo9 of 12 back
  • About you
  • FormCustomer details6 questionsAssigned to JHJosh Hunter, customerFrom Danin 2 daysComplete
  • UploadPhoto ID for age checkpassport or licenceAssigned to JHJosh Hunter, customerFrom Danin 2 daysComplete
  • QuestionEmergency contactname and numberAssigned to JHJosh Hunter, customerFrom Danin 3 daysReady to check
  • Your idea
  • FormAbout your tattoo or piercing6 questionsAssigned to JHJosh Hunter, customerFrom Danin 3 daysReady to check
  • UploadReference imagesas many as you likeAssigned to JHJosh Hunter, customerFrom Danin 3 daysComplete
  • UploadPhoto of the areaif you are happy to shareAssigned to JHJosh Hunter, customerFrom Danin 4 daysAwaiting reply
  • ApprovalArtwork or jewellery approvallook and approveAssigned to JHJosh Hunter, customerFrom Danin 6 daysReminder sent
  • Health and consent
  • FormMedical history form10 questionsAssigned to JHJosh Hunter, customerFrom Danin 4 daysComplete
  • ApprovalTattoo or piercing consentread and approveAssigned to JHJosh Hunter, customerFrom Danin 5 daysReady to check
  • ApprovalAftercare adviceread and approveAssigned to JHJosh Hunter, customerFrom Danin 5 daysReady to check
  • ApprovalDeposit and cancellation termsread and approveAssigned to JHJosh Hunter, customerFrom Danin 6 daysComplete
  • ApprovalPhoto consentyes or noAssigned to JHJosh Hunter, customerFrom Danin 6 daysAwaiting reply
Staff starter checklistfor new shop staff · before they start work10 requests10 requests
Staff starter checklistKirsty Anderson · front desk8 of 10 back
  • About you
  • QuestionRight to work share codeif you have oneAssigned to KAKirsty Anderson, front deskFrom Danin 3 daysComplete
  • UploadPassport or licencea clear photoAssigned to KAKirsty Anderson, front deskFrom Danin 3 daysComplete
  • QuestionEmergency contactname and numberAssigned to KAKirsty Anderson, front deskFrom Danin 4 daysReady to check
  • Pay and contract
  • FormPay and tax details6 questionsAssigned to KAKirsty Anderson, front deskFrom Danin 4 daysReady to check
  • QuestionNational Insurance numberone lineAssigned to KAKirsty Anderson, front deskFrom Danin 4 daysComplete
  • ApprovalEmployment contractread and approveAssigned to KAKirsty Anderson, front deskFrom Danin 5 daysAwaiting reply
  • Working in the studio
  • ApprovalID and age check policyread and approveAssigned to KAKirsty Anderson, front deskFrom Danin 6 daysReminder sent
  • ApprovalInfection control briefingread and approveAssigned to KAKirsty Anderson, front deskFrom Danin 6 daysComplete
  • UploadFirst aid certificateif you have oneAssigned to KAKirsty Anderson, front deskFrom Danin 7 days1 file sent
  • DecisionYour working patternpick oneAssigned to KAKirsty Anderson, front deskFrom Danin 5 daysReady to check
Artist and piercer packfor artists and piercers · before their first booking here11 requests11 requests
Artist and piercer packRhys Jenkins · tattoo artist9 of 11 back
  • About you
  • FormArtist or piercer details6 questionsAssigned to RJRhys Jenkins, tattoo artistFrom Danin 3 daysComplete
  • QuestionYour UTR numberten digitsAssigned to RJRhys Jenkins, tattoo artistFrom Danin 3 daysComplete
  • UploadPhoto IDpassport or licenceAssigned to RJRhys Jenkins, tattoo artistFrom Danin 3 days1 file sent
  • Registration and training
  • UploadCouncil registrationyour own certificateAssigned to RJRhys Jenkins, tattoo artistFrom Danin 4 days2 files sent
  • UploadInfection control certificatecurrent certificateAssigned to RJRhys Jenkins, tattoo artistFrom Danin 4 daysComplete
  • UploadHepatitis B vaccination recordor a doctor’s letterAssigned to RJRhys Jenkins, tattoo artistFrom Danin 5 daysAwaiting reply
  • UploadPublic liability insurancecovers tattoo or piercingAssigned to RJRhys Jenkins, tattoo artistFrom Danin 5 daysReminder sent
  • UploadFirst aid certificateif you have oneAssigned to RJRhys Jenkins, tattoo artistFrom Danin 6 daysComplete
  • Working here
  • ApprovalArtist agreementread and approveAssigned to RJRhys Jenkins, tattoo artistFrom Danin 6 daysReady to check
  • ApprovalStudio rules and hygieneread and approveAssigned to RJRhys Jenkins, tattoo artistFrom Danin 7 daysReady to check
  • TableBooking days and timesone row for each dayAssigned to RJRhys Jenkins, tattoo artistFrom Danin 7 daysComplete
Healing check and touch-upfor customers with fresh work · four to six weeks after the tattoo8 requests8 requests
Healing check and touch-upAlfie Bennett · healing check6 of 8 back
  • Your healing
  • UploadHealing photosclose up, in good lightAssigned to ABAlfie Bennett, customerFrom Danin 2 daysComplete
  • QuestionPeeling, redness or itchinghow it looks and feelsAssigned to ABAlfie Bennett, customerFrom Danin 2 daysComplete
  • QuestionAftercare you have usedproducts and washingAssigned to ABAlfie Bennett, customerFrom Danin 3 daysReady to check
  • QuestionAnything that worries youyes or no, then detailsAssigned to ABAlfie Bennett, customerFrom Danin 3 daysReady to check
  • Touch-up
  • DecisionTouch-up or leave itpick oneAssigned to ABAlfie Bennett, customerFrom Danin 4 daysComplete
  • DecisionTouch-up datepick a dayAssigned to ABAlfie Bennett, customerFrom Danin 5 daysAwaiting reply
  • ApprovalTouch-up termsread and approveAssigned to ABAlfie Bennett, customerFrom Danin 5 daysReminder sent
  • ApprovalHealed photo consentyes or noAssigned to ABAlfie Bennett, customerFrom Danin 6 daysComplete
Piercing check and jewellery changefor piercing customers · at the aftercare check8 requests8 requests
Piercing check and jewellery changeLeah Simmons · helix piercing6 of 8 back
  • Your piercing
  • UploadPhoto of the piercingnot for private areasAssigned to LSLeah Simmons, customerFrom Danin 2 daysComplete
  • QuestionSwelling or dischargeyes or no, then detailsAssigned to LSLeah Simmons, customerFrom Danin 2 daysComplete
  • QuestionCleaning routinewhat you use and how oftenAssigned to LSLeah Simmons, customerFrom Danin 3 daysReady to check
  • QuestionKnocks or snagssleeping, hair, clothesAssigned to LSLeah Simmons, customerFrom Danin 3 daysReady to check
  • Jewellery
  • DecisionJewellery changedownsize or new styleAssigned to LSLeah Simmons, customerFrom Danin 4 daysComplete
  • QuestionMetal allergiesnickel or other metalsAssigned to LSLeah Simmons, customerFrom Danin 4 daysAwaiting reply
  • UploadJewellery you want fitteda photo is fineAssigned to LSLeah Simmons, customerFrom Danin 5 daysReminder sent
  • ApprovalJewellery change consentread and approveAssigned to LSLeah Simmons, customerFrom Danin 5 daysComplete
Guest artist packfor visiting artists · before their guest dates11 requests11 requests
Guest artist packSam Bradley · guest spot9 of 11 back
  • Guest spot
  • FormGuest details6 questionsAssigned to SBSam Bradley, guest artistFrom Danin 3 daysComplete
  • UploadPhoto IDpassport or licenceAssigned to SBSam Bradley, guest artistFrom Danin 3 daysComplete
  • TableGuest datesone row for each dayAssigned to SBSam Bradley, guest artistFrom Danin 3 daysReady to check
  • QuestionStyles you work inand any you avoidAssigned to SBSam Bradley, guest artistFrom Danin 4 daysReady to check
  • Paperwork
  • UploadCouncil registrationfrom your home councilAssigned to SBSam Bradley, guest artistFrom Danin 5 daysComplete
  • UploadInfection control certificatecurrent certificateAssigned to SBSam Bradley, guest artistFrom Danin 5 daysAwaiting reply
  • UploadHepatitis B vaccination recordor a doctor’s letterAssigned to SBSam Bradley, guest artistFrom Danin 6 daysReminder sent
  • UploadPublic liability insurancetattoo cover, currentAssigned to SBSam Bradley, guest artistFrom Danin 5 daysComplete
  • UploadPortfoliohealed and fresh photosAssigned to SBSam Bradley, guest artistFrom Danin 6 days1 file sent
  • Agreement
  • ApprovalGuest artist termsread and approveAssigned to SBSam Bradley, guest artistFrom Danin 7 daysReady to check
  • ApprovalInfection control rulesread and approveAssigned to SBSam Bradley, guest artistFrom Danin 7 daysComplete
Health, safety and sterilisation packfor the studio · each year, ahead of council checks12 requests12 requests
Health, safety and sterilisation packBlackthorn Studio · yearly pack9 of 12 back
  • Sterilisation
  • UploadAutoclave service certificatelatest engineer visitAssigned to SNStuart Nash, studio ownerFrom Danin 7 daysComplete
  • TableSpore test resultsone row for each testAssigned to SNStuart Nash, studio ownerFrom Danin 8 daysComplete
  • ApprovalSterilisation procedureread and approveAssigned to SNStuart Nash, studio ownerFrom Danin 8 daysReady to check
  • Waste and supplies
  • UploadClinical waste contractand the latest collectionAssigned to SNStuart Nash, studio ownerFrom Danin 10 days2 files sent
  • TableInk and needle batchesthe batches in use nowAssigned to SNStuart Nash, studio ownerFrom Danin 12 daysComplete
  • UploadInk safety data sheetsfor every inkAssigned to SNStuart Nash, studio ownerFrom Danin 12 daysAwaiting reply
  • Premises and cover
  • UploadStudio council registrationpremises certificateAssigned to SNStuart Nash, studio ownerFrom Danin 12 daysReminder sent
  • UploadPublic liability insurancecurrent certificateAssigned to SNStuart Nash, studio ownerFrom Danin 14 daysComplete
  • UploadEmployer’s liabilityif you have staffAssigned to SNStuart Nash, studio ownerFrom Danin 14 days1 file sent
  • UploadFire risk assessmentstudio and waiting areaAssigned to SNStuart Nash, studio ownerFrom Danin 14 days2 files sent
  • ApprovalHealth and safety policyread and approveAssigned to SNStuart Nash, studio ownerFrom Danin 14 daysComplete
  • QuestionNeedlestick and accidentsyes or no, then detailsAssigned to SNStuart Nash, studio ownerFrom Danin 16 daysAwaiting reply

Written for tattoo and piercing studios. The names are made up. The replies coming in are an illustration. Build any of these in Docsroom and save it as your own template.

Why it helps

What changes for you

Photo ID in before the visit

Customers send photo ID and their medical history on their own link, so the artist can check age before anyone sits down.

Artist and piercer paperwork in one list

Council registration, insurance and vaccination records for every artist come back to one list, with the date each one arrived.

Sterilisation and waste records on file

Autoclave certificates, spore test results and waste notes are chased until each one arrives.

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