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Templates / Tutors and tuition centres

Student forms, tutor checks and online safety, before lesson one.

Parents forget to send school reports and new tutors forget references, so every start turns into a chase. Docsroom sends each parent and tutor their own link and keeps a note of what arrived and when.

8 templates80 requestsWritten for tutors and tuition centres

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Eight templates for tutors and tuition centres

Open a template to see every request in the order it is asked, and watch it written in and answered.

New student starter checklistfor new students · before the first lesson12 requests12 requests
New student starter checklistElla Pritchard · GCSE maths9 of 12 back
  • About the student
  • FormStudent details8 questionsAssigned to JPJoanne Pritchard, parentFrom Helenin 2 daysComplete
  • QuestionSubject and exam boardsuch as GCSE maths, AQAAssigned to JPJoanne Pritchard, parentFrom Helenin 2 daysComplete
  • UploadLatest school reporta photo is fineAssigned to JPJoanne Pritchard, parentFrom Helenin 3 days1 file sent
  • QuestionThe grade you are aiming forand the exam dateAssigned to JPJoanne Pritchard, parentFrom Helenin 3 daysReady to check
  • QuestionEmergency contactname and numberAssigned to JPJoanne Pritchard, parentFrom Helenin 3 daysComplete
  • Learning needs
  • QuestionWhat helps them learnand what does notAssigned to JPJoanne Pritchard, parentFrom Helenin 4 daysAwaiting reply
  • QuestionSupport at schoolan EHCP or extra timeAssigned to JPJoanne Pritchard, parentFrom Helenin 4 daysReminder sent
  • Lessons
  • DecisionWhere lessons happenhome, our centre or onlineAssigned to JPJoanne Pritchard, parentFrom Helenin 5 daysComplete
  • DecisionUsual lesson slotafter school or weekendAssigned to JPJoanne Pritchard, parentFrom Helenin 5 daysReady to check
  • Terms
  • ApprovalTuition termsread and approveAssigned to JPJoanne Pritchard, parentFrom Helenin 6 daysReady to check
  • ApprovalCancellation policyread and approveAssigned to JPJoanne Pritchard, parentFrom Helenin 6 daysComplete
  • ApprovalPrivacy noticeread and approveAssigned to JPJoanne Pritchard, parentFrom Helenin 6 daysAwaiting reply
Tutor starter checklistfor new tutors · before their first student12 requests12 requests
Tutor starter checklistBen Sawyer · maths and physics9 of 12 back
  • Identity and right to work
  • UploadPhoto IDpassport or licenceAssigned to BSBen Sawyer, new tutorFrom Helenin 3 daysComplete
  • QuestionRight to work share codenine charactersAssigned to BSBen Sawyer, new tutorFrom Helenin 3 daysComplete
  • UploadProof of addresslast three monthsAssigned to BSBen Sawyer, new tutorFrom Helenin 4 days1 file sent
  • Checks
  • UploadEnhanced DBS certificateor Update Service numberAssigned to BSBen Sawyer, new tutorFrom Helenin 5 days2 files sent
  • TableTwo refereesname, role and emailAssigned to BSBen Sawyer, new tutorFrom Helenin 5 daysComplete
  • UploadSafeguarding trainingyour latest certificateAssigned to BSBen Sawyer, new tutorFrom Helenin 7 daysAwaiting reply
  • What you teach
  • UploadDegree or A level resultscertificate or statementAssigned to BSBen Sawyer, new tutorFrom Helenin 7 daysReminder sent
  • TableSubjects and levelssubject, level, exam boardAssigned to BSBen Sawyer, new tutorFrom Helenin 7 daysComplete
  • TableDays you can teachdays and hoursAssigned to BSBen Sawyer, new tutorFrom Helenin 7 daysReady to check
  • Agreements
  • FormBank and tax details6 questionsAssigned to BSBen Sawyer, new tutorFrom Helenin 8 daysReady to check
  • UploadPublic liability insurancecurrent certificateAssigned to BSBen Sawyer, new tutorFrom Helenin 8 daysComplete
  • ApprovalTutor code of conductread and approveAssigned to BSBen Sawyer, new tutorFrom Helenin 8 daysAwaiting reply
Online lessons safety packfor families learning online · before the first online lesson9 requests9 requests
Online lessons safety packOliver Reed · online science7 of 9 back
  • The set-up
  • DecisionVideo call appZoom, Teams or MeetAssigned to NRNicola Reed, parentFrom Helenin 2 daysComplete
  • QuestionDevice for lessonslaptop or tabletAssigned to NRNicola Reed, parentFrom Helenin 2 daysComplete
  • QuestionRoom for lessonsnot a bedroom, if possibleAssigned to NRNicola Reed, parentFrom Helenin 2 daysReady to check
  • QuestionAdult at home during lessonsname and numberAssigned to NRNicola Reed, parentFrom Helenin 3 daysReady to check
  • QuestionBackup phone numberif the link failsAssigned to NRNicola Reed, parentFrom Helenin 3 daysComplete
  • Agreements
  • ApprovalOnline safety agreementread and approveAssigned to NRNicola Reed, parentFrom Helenin 4 daysAwaiting reply
  • ApprovalRecording consentyes or noAssigned to NRNicola Reed, parentFrom Helenin 4 daysReminder sent
  • ApprovalChat and screen sharing rulesread and approveAssigned to NRNicola Reed, parentFrom Helenin 4 daysComplete
  • ApprovalRules for online lessonsfor the studentAssigned to OROliver Reed, studentFrom Helenin 5 daysReady to check
Exam booster packfor GCSE and A level students · ten weeks before the exams10 requests10 requests
Exam booster packCallum Jenkins · A level physics8 of 10 back
  • Where you are now
  • UploadLatest mock papermarked, a photo is fineAssigned to CJCallum Jenkins, studentFrom Helenin 3 daysComplete
  • TableTopics you find hardtopic and confidenceAssigned to CJCallum Jenkins, studentFrom Helenin 3 daysComplete
  • QuestionExam board and paperssuch as AQA paper 1Assigned to CJCallum Jenkins, studentFrom Helenin 3 daysReady to check
  • QuestionPredicted gradeand the grade you wantAssigned to CJCallum Jenkins, studentFrom Helenin 3 daysReady to check
  • Your exams
  • TableExam datessubject, date and timeAssigned to CJCallum Jenkins, studentFrom Helenin 4 daysComplete
  • QuestionAccess arrangementsextra time or a readerAssigned to CJCallum Jenkins, studentFrom Helenin 4 daysAwaiting reply
  • The plan
  • DecisionRevision sessionsweekly or twice a weekAssigned to CJCallum Jenkins, studentFrom Helenin 5 daysReminder sent
  • QuestionDays you cannot cometrips, matches, workAssigned to CJCallum Jenkins, studentFrom Helenin 5 daysComplete
  • UploadYour revision timetableif you already have oneAssigned to CJCallum Jenkins, studentFrom Helenin 6 days1 file sent
  • ApprovalRevision planread and approveAssigned to CJCallum Jenkins, studentFrom Helenin 6 daysReady to check
11 plus preparation packfor families sitting the 11 plus · before the first mock test9 requests9 requests
11 plus preparation packMaya Khan · Year 5, 11 plus7 of 9 back
  • The schools you want
  • TableSchools you are applying toschool and test typeAssigned to FKFarah Khan, parentFrom Helenin 3 daysComplete
  • QuestionTest datesthe ones you know so farAssigned to FKFarah Khan, parentFrom Helenin 3 daysComplete
  • UploadTest registration emailor a screenshotAssigned to FKFarah Khan, parentFrom Helenin 5 days1 file sent
  • Where your child is now
  • UploadLast mock test resultthe score sheetAssigned to FKFarah Khan, parentFrom Helenin 5 days2 files sent
  • QuestionStrongest and weakest areasmaths, English, reasoningAssigned to FKFarah Khan, parentFrom Helenin 5 daysComplete
  • QuestionReading at homebooks and how oftenAssigned to FKFarah Khan, parentFrom Helenin 6 daysAwaiting reply
  • The plan
  • DecisionWeekly lessonsone or two a weekAssigned to FKFarah Khan, parentFrom Helenin 6 daysReminder sent
  • DecisionMock test daysSaturday or SundayAssigned to FKFarah Khan, parentFrom Helenin 7 daysComplete
  • ApprovalHomework and mock rulesread and approveAssigned to FKFarah Khan, parentFrom Helenin 7 daysReady to check
Term renewal checkfor returning families · two weeks before term ends9 requests9 requests
Term renewal checkRhys Morgan · summer term7 of 9 back
  • How it has gone
  • FormParent feedback5 questionsAssigned to SMSian Morgan, parentFrom Helenin 4 daysComplete
  • QuestionAnything to changelessons, homework, timingAssigned to SMSian Morgan, parentFrom Helenin 4 daysComplete
  • DecisionProgress update bycall, email or in personAssigned to SMSian Morgan, parentFrom Helenin 5 daysReady to check
  • Next term
  • DecisionContinuing next termyes, no or not sureAssigned to SMSian Morgan, parentFrom Helenin 5 daysReady to check
  • DecisionNext term’s slotkeep it or change itAssigned to SMSian Morgan, parentFrom Helenin 5 daysComplete
  • DecisionHoliday booster weekyes, no or maybeAssigned to SMSian Morgan, parentFrom Helenin 6 daysAwaiting reply
  • QuestionWeeks you will be awayholidays and tripsAssigned to SMSian Morgan, parentFrom Helenin 6 daysReminder sent
  • Updated papers
  • UploadLatest school reportif there is a new oneAssigned to SMSian Morgan, parentFrom Helenin 7 daysComplete
  • ApprovalUpdated tuition termsread and approveAssigned to SMSian Morgan, parentFrom Helenin 7 daysReady to check
Tutor yearly refreshfor tutors already with us · each year, before September8 requests8 requests
Tutor yearly refreshKate Ellis · yearly refresh6 of 8 back
  • Checks
  • QuestionDBS certificate numberfor the Update ServiceAssigned to KEKate Ellis, tutorFrom Helenin 5 daysComplete
  • UploadSafeguarding refreshercertificate from this yearAssigned to KEKate Ellis, tutorFrom Helenin 7 daysComplete
  • QuestionChanges since last yearyes or no, then detailsAssigned to KEKate Ellis, tutorFrom Helenin 5 daysReady to check
  • Insurance and details
  • UploadPublic liability insurancethis year’s certificateAssigned to KEKate Ellis, tutorFrom Helenin 7 days2 files sent
  • UploadNew qualificationsanything gained this yearAssigned to KEKate Ellis, tutorFrom Helenin 8 daysComplete
  • FormUpdate your details5 questionsAssigned to KEKate Ellis, tutorFrom Helenin 6 daysAwaiting reply
  • Next term
  • TableAvailability next termdays and hoursAssigned to KEKate Ellis, tutorFrom Helenin 8 daysReminder sent
  • ApprovalUpdated code of conductread and approveAssigned to KEKate Ellis, tutorFrom Helenin 8 daysComplete
Centre insurance and safeguardingfor the tuition centre · each year, before renewal11 requests11 requests
Centre insurance and safeguardingBrightside Tuition · yearly pack9 of 11 back
  • Insurance
  • UploadPublic liability insurancecurrent certificateAssigned to ACAndrew Clarke, centre ownerFrom Helenin 7 daysComplete
  • UploadProfessional indemnity coverschedule pageAssigned to ACAndrew Clarke, centre ownerFrom Helenin 7 daysComplete
  • UploadEmployer’s liabilityif you have staffAssigned to ACAndrew Clarke, centre ownerFrom Helenin 8 days1 file sent
  • The building
  • UploadFire risk assessmentdated this yearAssigned to ACAndrew Clarke, centre ownerFrom Helenin 10 days2 files sent
  • UploadElectrical safety testPAT certificateAssigned to ACAndrew Clarke, centre ownerFrom Helenin 10 daysComplete
  • UploadRoom hire agreementif you rent a hallAssigned to ACAndrew Clarke, centre ownerFrom Helenin 12 daysAwaiting reply
  • QuestionFirst aider on sitename and certificate dateAssigned to ACAndrew Clarke, centre ownerFrom Helenin 12 daysReminder sent
  • Children and data
  • UploadData protection registrationcurrent certificateAssigned to ACAndrew Clarke, centre ownerFrom Helenin 12 daysComplete
  • TableStaff and DBS datesname, role, check dateAssigned to ACAndrew Clarke, centre ownerFrom Helenin 12 daysReady to check
  • ApprovalSafeguarding policyread and approveAssigned to ACAndrew Clarke, centre ownerFrom Helenin 14 daysReady to check
  • QuestionSafeguarding concerns loggedyes or no, then detailsAssigned to ACAndrew Clarke, centre ownerFrom Helenin 14 daysComplete

Written for tutors and tuition centres. The names are made up. The replies coming in are an illustration. Build any of these in Docsroom and save it as your own template.

Why it helps

What changes for you

One link for each parent and tutor

Parents answer from their phone between school runs, and new tutors upload their DBS and references, with no account to make.

Consents kept with the date they came in

Recording consent, lesson terms and the online safety agreement come back with the day each one was approved, ready when you need them.

Reminders stop when they reply

Docsroom chases the parent who has not sent a school report or the tutor still missing a reference, and stops once they do.

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