Solutions / Health and social care
The file an inspector asks for, already complete.
Safe recruitment is a list with dates on it. One room per member of staff, everything attached to the request that asked for it, and renewals chased before they lapse, not after.
- UploadDBS certificatedbs.pdfComplete
- UploadSecond referenceReminder sent
- FormOccupational healthReady to check
The staff file, as a list
Regulation 19 and Schedule 3 amount to a checklist. Build it once as a template of requests with dates, then start it for each new member of staff.
- Identity and history
- UploadPhoto IDMLMegan LewisDanin 3 daysComplete
- UploadRight to workMLMegan LewisDanin 5 daysComplete
- QuestionEnhanced DBSMLMegan LewisDanin 7 daysComplete
- TableEmployment historyMLMegan LewisDanin 9 daysReady to check
- UploadQualificationsMLMegan LewisDanin 11 days2 files sent
- Registration, health and training
- UploadRegistrationMLMegan LewisDantomorrowComplete
- FormReferencesMLMegan LewisDanin 3 daysReminder sent
- QuestionConduct abroadMLMegan LewisDanin 5 daysComplete
- FormOccupational healthMLMegan LewisDanin 7 daysAwaiting reply
- UploadMandatory trainingMLMegan LewisDanin 9 days4 files sent
An illustration. The names are made up.
Keeping a file current
Renewals chase themselves
Registration lapses, training expires, a DBS goes stale. Put the date on the request and the chasing runs off it, three days out and again on the day. The yearly refresher round is a pack set to repeat.
Gaps are a question, not a guess
An unexplained gap in employment history is a request with a thread on it. The answer is dated and stays with the file.
Each colleague sees their share
Give each colleague every staff file, the files you choose, or only the requests allocated to them. A viewer can read and download but not change anything.
The pictures are illustrations. The names are made up.
Every file, side by side
One screen showing every member of staff and what is outstanding against each. Before an inspection that is the only report you need, and it exports as CSV.
- Outstanding by person or overdue
- A dated history for every document
- Download history recorded per file
- BLBethan Lloyd1 overdue
- CRCallum Reece5 awaiting
- SMSana MahmoodEverything in
Every job since school, and the gaps
Schedule 3 wants a full employment history and a written explanation of anything missing from it. Asked for as a table, the dates come back in columns you can read down, and the gap comes back in the applicant’s own words at the time rather than as something half remembered in an interview.
- Gaps answered in writing, and dated
- Two referees, one the last employer
- Fairhaven Lodge
- Seven monthsAnswered
- Marsden House
Rolling a year forward
Annual training, appraisals and re-declarations are the same list every year. Roll the pack forward and it comes back as a draft, empty and ready to send, with last year’s answers still on the record beside it.
- Sep20263 of 5 back
- Sep2027Scheduled
What this is and is not
Docsroom holds the evidence, the dates and the history, and gives you an export. It is not a rostering or care planning system, it does not decide whether a person is fit for a role, and it makes no claim to establish compliance with the Health and Social Care Act or its regulations. It is the filing, done properly, so that the judgment is the only part left to you.
Put one team’s files in order.
Free for 14 days, no card.