Solutions / Recruitment
The placement is only as good as the compliance file.
A candidate gets one list. Right to work, references, tickets and certificates, whatever the contract with that company demands. When the company audits you, the file is already there with dates on it.
- UploadRight to workReminder sent
- UploadTwo referencesReminder sent
- UploadDBS certificate1 file sent
What a hiring company will audit
This is what the companies you hire for audit across every contract, not what any one candidate owes: a driver never carries occupational health clearance, a warehouse temp never carries a DBS. Build a template per contract and take the lines that contract asks for.
- Right to work and checks
- UploadRight to workCRCallum ReeceZoein 3 daysComplete
- UploadTwo referencesCRCallum ReeceZoein 5 days2 files sent
- FormDBS certificateCRCallum ReeceZoein 7 daysComplete
- QuestionRegistrationCRCallum ReeceZoein 9 daysReady to check
- UploadOccupational healthCRCallum ReeceZoein 11 daysAwaiting reply
- The role and pay
- UploadQualificationsCRCallum ReeceZoetomorrow3 files sent
- UploadDriving licenceCRCallum ReeceZoein 3 daysComplete
- ApprovalTermsCRCallum ReeceZoein 5 daysReminder sent
- FormBank detailsCRCallum ReeceZoein 7 daysComplete
- DecisionPayroll declarationCRCallum ReeceZoein 9 daysAwaiting reply
An illustration. The names are made up.
Keeping a candidate clear
Expiry is the whole problem
A ticket that lapses mid-placement is the compliance failure that costs you the contract. Put the expiry date on the request and the chasing runs off it: three days out, again on the day, then overdue on the board until the new ticket lands.
One candidate, several placements
The evidence lives with the candidate. Placing them again means starting a fresh list and not asking twice for the passport you already hold.
An auditor wants dates
Every document carries when it arrived, from whom, and who has downloaded it since. That exports as CSV, which is usually the end of the conversation.
The pictures are illustrations. The names are made up.
Chase the candidate, not your consultants
Consultants chase because nobody else will. Set the schedule once and the reminder goes out on its own, listing only what is missing, and stopping the moment the candidate is clear.
- A schedule per candidate
- Only outstanding items are listed
- Overdue shows on the board
- UploadRight to workReminder sent
- UploadProof of addressReminder sent
Start the whole bench at once
A new contract that needs the whole bench re-papered starts in one action: pick the template and tick the candidates. Every one of them gets their own list, drafted and ready for you to send, and the board shows the lot.
- SBShreya BhattSelected
- CRCallum ReeceSelected
- JAJoel AtkinsonSelected
Where the checking stops
Docsroom records what the candidate sent, when it arrived, and who has looked at it since. It does not carry out the right to work check, does not confirm a certificate with the DBS update service, and does not take up references on your behalf. It gives you the file, dated and complete, so that the checks themselves are the only work left.
Put one contract’s compliance in a room.
Free for 14 days, no card.