Solutions / Property management
Every block, every certificate, one date list.
Gas, electrical, fire, lifts, asbestos, water. Each has a certificate, an interval and a contractor who has to be chased for it. One room per block, and the yearly rounds come back on their own.
- MCMarlborough Court3 overdue
- PHPinfold House1 awaiting
- RGRosemount GardensEverything in
The compliance list, per block
One template per building type. What a purpose-built block needs is not what a converted house needs, and gas safety covers the communal plant and any flat the freeholder lets.
- The building
- UploadGas safetyISIan ShawNinain 3 daysComplete
- UploadFixed wiring testISIan ShawNinain 5 daysComplete
- UploadEmergency lightingISIan ShawNinain 7 days4 files sent
- UploadFire risk assessmentISIan ShawNinain 9 daysComplete
- FormFire actionsISIan ShawNinain 11 daysReady to check
- UploadLift inspectionISIan ShawNinatomorrowReminder sent
- Water, asbestos and contractors
- UploadLegionella assessmentASAlba ServicesNinain 3 daysComplete
- UploadAsbestos registerASAlba ServicesNinain 5 daysComplete
- UploadContractor insuranceASAlba ServicesNinain 7 days3 files sent
- UploadQualificationsASAlba ServicesNinain 9 daysAwaiting reply
- UploadService charge evidenceASAlba ServicesNinain 11 days12 files sent
An illustration. The names are made up.
Certificates, and who owes them
The yearly round, and the rest
A gas certificate is annual: set the pack to repeat yearly and every request in it comes back round. A five-yearly fixed wiring test fits no monthly, quarterly or yearly round, so it carries a needed-by date instead, and the date chases.
Chase the contractor, not the leaseholder
The person who owes you the certificate is the contractor. They get a link, they upload, and the record is in the block’s room rather than an engineer’s van.
A service charge query is a download
When a leaseholder asks what they paid for, the evidence is already attached to the item it evidences. The pack downloads as one ZIP.
The pictures are illustrations. The names are made up.
One board across every block
Forty blocks and two hundred certificates is a spreadsheet nobody trusts. Here it is one list of what is overdue and what is due next, sorted by date.
An illustration. The names are made up.
The certificate lands where it belongs
A contractor photographs or uploads the certificate against the request that asked for it. It cannot arrive detached from the block, the appliance and the date it covers.
- eicr-marlborough.pdfFive-year EICR14 Aug
- gas-safety-pinfold.pdfCommunal boiler2 Sep
- loler-pennine.pdfLift inspection20 Aug
Where the checking stops
Docsroom holds the certificate, the date you typed against it and the round it comes back on. It does not decide whether a certificate satisfies the regulations, does not instruct the contractor, and is not service charge accounting software. It is the date list and the evidence behind it, which is usually the part that goes wrong.
Put one block’s compliance in a room.
Free for 14 days, no card.