Solutions / Construction
No certificate, no gate pass.
Every subcontractor owes you the same pile before they set foot on site, and half of it expires. One list per firm, one board across the job, and the dates chase themselves.
- UploadPublic liabilitypublic-liability.pdfComplete
- UploadCSCS cardsReminder sent
- ApprovalSigned orderReady to check
What a subcontractor owes you
One template per trade. A groundworks firm and an electrical contractor need different tickets, and neither needs the other’s.
- The firm
- UploadLiability insuranceMTMarie TunnicliffeHannahin 3 daysComplete
- FormUTR and CIS detailsMTMarie TunnicliffeHannahin 5 daysComplete
- QuestionVAT numberMTMarie TunnicliffeHannahin 7 daysReady to check
- UploadWaste carrier licenceMTMarie TunnicliffeHannahin 9 daysComplete
- ApprovalSubcontractMTMarie TunnicliffeHannahin 11 daysAwaiting reply
- The works and the team
- UploadRAMSWNWesley NolanHannahtomorrow2 files sent
- FormWho is attendingWNWesley NolanHannahin 3 daysComplete
- UploadCSCS cardsWNWesley NolanHannahin 5 days6 files sent
- UploadTrade ticketsWNWesley NolanHannahin 7 daysReady to check
- UploadPlant certificatesWNWesley NolanHannahin 9 daysAwaiting reply
An illustration. The names are made up.
Before anyone gets on site
Expiry is the point
Insurance runs out. Cards run out. Put the renewal date on the request and the chasing runs off it: a reminder three days out, one on the day, and overdue on the board until the new certificate lands.
A room per firm, one board
Fourteen subcontractors on one job, each with their own list and their own link, and one board showing who is not cleared to start on Monday.
CIS without the shoebox
Verification details, the UTR and the deduction status sit with the firm they belong to, and export as CSV when your accountant asks for them.
The pictures are illustrations. The names are made up.
The board says who cannot start
Rather than opening fourteen folders, you look at one screen: who is complete, who is waiting on one thing, and what is overdue. That is the conversation you need before a Monday start.
- Filter by site, by firm or by overdue
- Due dates moved in bulk with the start
- Everything exports as CSV for the file
- RGRedhill Groundworks2 overdue
- VEVale Electrical1 awaiting
- HRHollis RoofingCleared
Photographs of cards, from site
A foreman photographs a competence card at the gate and it lands on that operative’s request, dated. No email, no app, no getting it back to the office.
CSCS cards
Take a photo
1 file sentWhere the checking stops
Docsroom records what a subcontractor sent, when it arrived and every download since. It does not verify a subcontractor with HMRC, does not check a card against the scheme that issued it, and does not decide whether a method statement is adequate for the works. Those stay with you, and they are easier when the paperwork is in one place with dates on it.
Clear the next site before it starts.
Free for 14 days, no card.